Department: Purchasing
Department Head/Elected Official: Paige McInnis
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Amendment
Project ID (if applicable): 190214
Vendor/Entity Legal Name (if applicable): Baker & Taylor, LLC
MWDBE Contracted Goal (if applicable): 0%
MWDBE Current Participation (if applicable): N/A
Justification for 0% MWDBE Participation Goal: 0% - Non-Divisible
Request Summary (Agenda Caption):
title
Request that the County Judge execute an amendment to an agreement with Baker & Taylor, LLC in the additional amount of $421,000 for library books, materials and associated services for the Public Library for the extended period of October 29, 2024 - January 28, 2025 (190214), Justification for 0% MWDBE Participation Goal: 0% - Non-Divisible.
end
Background and Discussion:
This is an extension for term contract Job. No. 190214-A and 190214-B, Provide Library Books, Materials, and Associated Services for Harris County. The original term contract award was approved in Commissioners’ Court. The Harris County Public Library (HCPL) utilizes this term contract for purchasing books, audiobooks, other library materials, and associated services.
Expected Impact:
The approval of this First Amendment allows HCPL personnel to continue buying library materials at best possible prices for the County.
Alternative Options:
Other vendors exist but they were evaluated through the RFP process and this option is the cheapest for the County. The library must buy current books and materials to meet County needs.
Alignment with Goal(s):
_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
_ Transportation
_ Flooding
_ Environment
x Governance and Customer Service
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
10/29/19 9/29/20 10/26/21 9/13/22 10/31/23 |
234 264 264 |
Award 1st renewal 2nd renewal 3rd renewal 4th renewal |
Location: N/A
Address (if applicable): N/A
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
|
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
1000 - General Fund |
$ |
421,000 |
421,000 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Current Budget |
$ |
$421,000 |
$421,000 |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Request |
$ |
$ |
$ |
$ |
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: October 8, 2024
Anticipated Implementation Date (if different from Court date): October 29,2024
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Amber Seely, Division Director, Collections & Technical Services, County Library; Martha Sloan, Contracts Administrator, Harris County Purchasing
Attachments (if applicable): Letter