Department: Commissioner, Precinct 3
Department Head: Commissioner Tom Ramsey
Regular or Supplemental RCA: Regular RCA
Type of Request: Investment Memo
Investment Memo Type: Final Investment Memo
Project Name: FY24 Precinct 3 Vehicle and Equipment Acquisition
Project ID (if applicable): FY24_CP_VEH_EQ
Vendor Legal Name (if applicable): N/A
MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Achievement (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Managing Entity: Commissioner, Precinct 3
Incremental Authorization Requested: $1,243,371
Total Estimated Project Cost: $1,243,371
Request Summary:
title
Request for approval of the Final Investment Memo for FY24 Precinct 3 Vehicle and Equipment Acquisition project for the amount of $1,243,371; and request for approval of initial commercial paper funding in the amount of $1,240,000.
end
Project Description:
Harris County Commissioner Precinct 3 is pursuing funding for replacements and additions to our Road & Bridge, Engineering, and Parks divisions in conjunction with the $2.5 million non-voted commercial paper program allocated to each Commissioner Precinct.
Project Scope:
The project includes purchasing approximately eight vehicles and four pieces of large equipment for a total of $1,211,213. This price includes all charges associated with the equipment, including delivery.
Justification:
To support the operational needs of our infrastructure teams by replacing aging equipment and providing them the tools they need to better serve the public. Taking a proactive approach to modernizing our fleet enhances safety for our employees and provides long-term savings by lowering maintenance costs.
Alternatives and Engagement:
These purchases would have to be deferred to a future fiscal year, potentially leading to higher long-term costs and the other hazards of an aging fleet.
Anticipated Project Expenditures and Timeline:
|
Scope of Work |
Quantity |
Estimated Cost |
Estimated Completion |
|
LIFT ARM TRUCK |
2 |
$539,984 |
Q2 - FY24 |
|
TANDEM DUMP TRUCKS |
2 |
$320,052 |
Q2 - FY24 |
|
FORD F150 CREW CAB 4X4 |
2 |
$103,160 |
Q2 - FY24 |
|
KUBOTA TRACTOR LOADER W/ GRAPPLE |
1 |
$73,000 |
Q2 - FY24 |
|
FORD F250 CREW CAB 4X4 |
1 |
$53,100 |
Q2 - FY24 |
|
FORD TRANSIT 350 CARGO VAN |
1 |
$51,630 |
Q2 - FY24 |
|
JOHN DEERE GATORS (2 SEATER) |
2 |
$37,737 |
Q2 - FY24 |
|
JOHN DEERE TRACTOR W/ ROTARY CUTTER |
1 |
$32,550 |
Q2 - FY24 |
|
Contingency (~3%) |
|
$32,158 |
|
|
Total |
12 |
$1,243,371 |
|
Alignment with Goal(s):
_ Justice and Safety
X Economic Opportunity
_ Housing
_ Public Health
X Transportation
X Flooding
X Environment
_ Governance and Customer Service
Previous Court Action:
|
Date |
Agenda Item # |
Action Taken |
|
9/19/23 |
30 |
Approval of the Non-Voted Commercial Paper policy. |
|
1/9/24 |
223 |
Approval of the Final Investment Memo for Gradalls & Leeboy Pavers ($1,256,629) for Commissioner Precinct 3. |
|
|
|
|
Address:
Delivered to:
2302 Atascocita Rd, Humble, TX 77396
Precinct(s): Precinct 3
|
Fiscal and Personnel Summary |
|
Service Name |
|
|
|
FY 24 |
FY 25 |
Next 3 FYs |
|
Incremental Expenditures (do NOT write values in thousands or millions) |
|
Labor Expenditures |
$ |
$ |
$ |
|
Non-Labor Expenditures |
$1,240,000 |
$ |
$ |
|
Total Incremental Expenditures |
$1,240,000 |
$ |
$ |
|
Funding Sources (do NOT write values in thousands or millions) |
|
Existing Budget |
|
Choose an item. |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
|
Total Current Budget |
$ |
$ |
$ |
|
Additional Budget Requested |
|
Commercial Paper |
$1,240,000 |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
|
Total Additional Budget Requested |
$1,240,000 |
$ |
$ |
|
Total Funding Sources |
$1,240,000 |
$ |
$ |
|
Personnel (Fill out section only if requesting new PCNs) |
|
Current Position Count for Service |
- |
- |
- |
|
Additional Positions Requested |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
Anticipated Court Date: January 30, 2024
Anticipated Implementation Date (if different from Court date):
Legal funding compliance confirmed by: Paige Abernathy, Assistant County Attorney, 1/24/24
Department Approval by: Curt Kates, Director - Budget & Finance
OMB CIP Team Approval by: William McGuinness, Director-Captital Projects and Infrastructure, 1/24/24
Commercial Paper Request (For OMB use only):
Receiving Department: Commissioner, Precinct 3
Project PeopleSoft ID: FY24_CP_VEH_EQ
CP Series Description: Commercial Paper Series D-3 can be used for (1) construction of public works, (2) the purchase of automobiles, equipment and machinery, including computers, materials and supplies for the operation of the County’s precincts and departments (3) Professional services, including services provided by engineers, architects, attorneys, auditors, financial advisors, and fiscal agents, in connection with the contractual obligations described in (1) and (2).
Commercial Paper is being requested for the FY24 Precinct 3 Vehicle and Equipment Acquisition project and is expected to be repaid within the next three fiscal years either through bonds, budgetary means or pay-as-you-go sources.
OMB Financial Management contact: Amy Perez, Deputy Executive Director, Office of Management and Budget