Primary Department: Commissioner, Precinct 4
Primary Department Head/Elected Official: Commissioner, Lesley Briones
Managing Department: Commissioner, Precinct 4
Managing Department Head/Elected Official: Commissioner, Lesley Briones
Regular or Supplemental RCA: Regular RCA
Type of Request: Investment Memo
Investment Memo Type: Final Investment Memo
Project Name: Glazier Audiovisual Upgrades
Project ID (if applicable): GLAZIER_AUDVIS
Vendor Legal Name (if applicable): N/A
MWBE Contracted Goal (if applicable): N/A
MWBE Current Achievement (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Incremental Authorization Requested: $150,000
Total Estimated Project Cost: $150,000
Request Summary:
title
Request for approval of a Final Investment Memo for the Glazier Audiovisual Upgrades project for an initial amount of $150,000 and request for approval of commercial paper funding in the amount of $150,000.
end
Project Description:
This project will modernize the audiovisual (AV) systems in Rooms 7 and 8 of the Glazier Senior Education Center, one of Precinct 4’s highest-trafficked facilities. The current AV equipment is nearly a decade old and no longer meets the functional or technical demands of staff and community users. In Room 7, the existing projector will be replaced with a modern 150-inch video wall, paired with a new Barco system, HDMI wall plate, two lapel microphones, and a touch panel mounted on the back wall for streamlined control. The AV rack will remain in the existing closet. Room 8 will receive two new 100-inch displays, repositioned speakers for optimal audio coverage, two handheld and two lapel microphones, Bluetooth and HDMI connectivity, and an updated ClickShare system to support wireless content sharing. Together, these upgrades will enhance presentation capabilities, user experience, and operational efficiency in these high-use spaces.
Anticipated Project Expenditures and Timeline: Project Breakdown
|
Unit Type |
Unit Count |
Unit Price |
Total |
Estimated Completion |
|
Room 7 |
|
|
|
|
|
Maxhub RAPTOR dvLED AIO 150'' Display |
1 |
$48,984 |
$48,984 |
March 2026 |
|
Barco Clickshare Wireless Conferencing |
1 |
$1,689 |
$1,689 |
March 2026 |
|
Visionary Solutions A/V Encoder (Wall Plate) |
1 |
$1,943 |
$1,943 |
March 2026 |
|
Visionary Solutions A/V Decoder |
1 |
$1,343 |
$1,343 |
March 2026 |
|
Visionary Solutions A/V Encoder |
3 |
$1,347 |
$4,040 |
March 2026 |
|
QSC Unified Core with 8 local audio I/O channels & License |
1 |
$3,416 |
$3,416 |
March 2026 |
|
QSC Q-SYS 10.1” PoE Touch Screen Controller |
1 |
$3,160 |
$3,160 |
March 2026 |
|
Netgear M4250-26G4XF-POE+MANAGEDSWITCH |
1 |
$2,246 |
$2,246 |
March 2026 |
|
Programming |
1 |
$16,475 |
$16,475 |
March 2026 |
|
Project Cabling & Power |
1 |
$2,503 |
$2,503 |
March 2026 |
|
Large Classroom |
|
|
|
|
|
Samsung 98-INCH COMMERCIAL 4K UHD DISPLAY 500 NIT |
2 |
$6,924 |
$13,848 |
March 2026 |
|
Chief TEMPO FP WALL MOUNT SYSTEM, PDU BUNDLE |
2 |
$1,121 |
$2,241 |
March 2026 |
|
Barco Clickshare Wireless Conferencing |
1 |
$1,689 |
$1,689 |
March 2026 |
|
Visionary Solutions A/V Encoder (Wall Plate) |
1 |
$1,943 |
$1,943 |
March 2026 |
|
Visionary Solutions A/V Decoder |
2 |
$1,343 |
$2,685 |
March 2026 |
|
Visionary Solutions A/V Encoder |
2 |
$1,347 |
$2,693 |
|
|
QSC Unified Core with 8 local audio I/O channels w/ License |
1 |
$3,416 |
$3,416 |
March 2026 |
|
Shure Dual Wireless Vocal System with SM58 |
1 |
$2,087 |
$2,087 |
March 2026 |
|
Shure "SLX-D Digital Wireless Microphone System |
1 |
$1,747 |
$1,747 |
March 2026 |
|
QSC Q-SYS 10.1” PoE Touch Screen Controller |
1 |
$3,160 |
$3,160 |
March 2026 |
|
Netgear M4250-26G4XF-POE+MANAGEDSWITCH |
1 |
$2,363 |
$2,363 |
|
|
Programming |
1 |
$11,555 |
$11,555 |
March 2026 |
|
Project Cabling and Power |
1 |
$1,917 |
$1,917 |
March 2026 |
|
Contingency |
|
|
$12,857 |
|
|
Total |
|
|
$150,000 |
|
Justification & Alternatives:
Alternative options considered included maintaining the existing AV systems with minimal repairs or replacing only the most outdated components, such as microphones or projectors, rather than pursuing a full modernization. However, this approach would not resolve underlying issues with reliability, user experience, or compatibility with current presentation standards. Another alternative was to install smaller displays or more cost-effective consumer-grade equipment, but this would not provide the durability or performance required in a high-traffic, multi-use environment like Glazier Senior Education Center. Additionally, the idea of using mobile AV carts instead of fixed installations was considered to reduce installation costs, but this would limit usability, create setup inefficiencies, and increase the likelihood of technical issues during programming. Ultimately, a comprehensive upgrade was deemed the most cost-effective and sustainable solution to meet the long-term needs of staff and community users.
Anticipated Impact on Other Funds (If Applicable):
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Fund Code |
Description |
Estimated Cost |
Funding Method (Existing or Future Budget Request Required) |
Estimated Date of Needs |
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$- |
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- |
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$- |
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- |
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Total |
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$- |
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- |
County Strategic Plan Goal: N/A
County Strategic Plan Objective: N/A
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Previous Court Action:
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Date |
Agenda Item # |
Action Taken |
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Address: 16600 Pine Forest Ln, Houston, TX 77084
Precinct(s): Precinct 4
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Fiscal and Personnel Summary |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Current Budget |
$ |
$ |
$ |
$ |
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Additional Budget Request |
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Commercial Paper |
$ |
$150,000 |
$150,000 |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$150,000 |
$150,000 |
$ |
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Total Funding Request |
$ |
$150,000 |
$150,000 |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 8/26/2025
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Legal funding compliance confirmed by: Paige Abernathy, Special Assistant County Attorney, 8/14/2025
Department Approval by: Jonathan Castrejon, Director of Finance, July 29th, 2025
OMB CIP Team Approval by: William McGuinness, Director-Capital Projects & Infrastructure, 8/15/2025
Commercial Paper Request (For OMB use only):
Receiving Department: Commissioner, Precinct 4
Project PeopleSoft ID: GLAZIER_AUDVIS
CP Series Description: Commercial Paper Series D-3 can be used for (1) construction of public works, (2) the purchase of automobiles, equipment and machinery, including computers, materials and supplies for the operation of the County’s precincts and departments (3) Professional services, including services provided by engineers, architects, attorneys, auditors, financial advisors, and fiscal agents, in connection with the contractual obligations described in (1) and (2).
Commercial Paper is being requested for the Precinct 4 Glazier Audiovisual Upgrades project and is expected to be repaid within the next three fiscal years either through bonds, budgetary means or pay-as-you-go sources.
Note: Commercial Paper is issued in increments of $5,000 and the excess is not available to be spent by the department
OMB Financial Management contact: Amy Perez, Deputy Executive Director, Office of Management and Budget