Primary Department: Purchasing
Primary Department Head/Elected Official: Paige McInnis
Secondary Department: District Courts
Secondary Department Head/Elected Official: Marilyn Burgess
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Renewal
Project ID (if applicable): 220447
Vendor/Entity Legal Name (if applicable): Outreach Strategists, LLC
MWBE Contracted Goal (if applicable): 28%
MWBE Current Participation (if applicable): 100%
Justification for 0% MWBE Participation Goal: N/A - Goal is not 0% and is listed above
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request for approval of a renewal option with Outreach Strategists, LLC for juror participation community outreach campaign for the District Clerk's Office for the period of August 29, 2025 - August 28, 2026, at a cost of $250,000 (220447), MWBE Contracted Goal: 28%, MWBE Current Participation: 100%.
end
Background and Discussion:
Harris County District Clerk’s Office searched qualified vendors to provide marketing and strategic communication services for the purpose of increasing juror appearance rate and increasing diversity amongst jurors in Harris County. Harris County District Clerk’s Office worked with the County Purchasing Office for the entire Request for Proposal (RFP) process, made a selection for a Supplier to begin implementation and award was approved in Commissioners Court on 08/29/2023. This request is to renew contract in order to continue the outreach efforts. The HCDCO anticipates reviewing the results and metrics of this campaign, principally in terms of increase in jury participation.
Expected Impact:
Below is a list of desired deliverables in order of priority the HCDCO believes are necessary for a well-rounded and successful marketing campaign within the estimated budget.
1. Increase juror appearance among our target audience.
2. Increase juror diversity to better reflect the demographics of Harris County.
3. Generate measurable data to improve future marketing strategies and increase brand reach.
4. Increase engaged social media followers with minimal drop-off across all HCDCO platforms.
Alternative Options:
The alternative option is not to engage with qualified vendors to provide marketing and strategic communication services for the purpose of increasing juror appearance rate and increasing diversity amongst jurors in Harris County.
County Strategic Plan Goal: 1. Make Harris County safer and more just.
County Strategic Plan Objective: E: Increase efficiency across the legal system.
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
02/21/2023 |
344 |
Request for approval of a project scheduled for advertisement |
|
08/29/2023 |
328 |
Request for approval of an award on the basis of best proposal meeting requirements and execute an agreement with Outreach Strategists, LLC. |
|
06/25/2024 |
251 |
Request for approval of a renewal option with Outreach Strategists, LLC for the period of August 29, 2024 - August 28, 2025. |
Location: N/A
Address (if applicable): N/A
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
Jury Management |
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
Other |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
$ |
$ |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
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Total Funding Sources |
$ |
$250,000 |
$ |
$ |
|
Grants - Proposed Budget (To be filled out by Grants staff only) |
|
|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
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Personnel (Fill out section only if requesting new PCNs) |
|
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 8/7/2025
Anticipated Implementation Date (if different from Court date): 8/29/2025
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Araceli Carrizales, Financial Services Administrator, District Clerk’s Office; Sheila Rodriguez, Senior Buyer, Purchasing.
Attachments (if applicable): Letter