Primary Department: County Engineer
Primary Department Head/Elected Official: Milton Rahman, PhD, P.E., PMP, CFM, County Engineer
Secondary Department: N/A
Secondary Department Head/Elected Official:
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Amendment
Project ID (if applicable): Job No. 21/0369, UPIN 22035MF28601
Vendor/Entity Legal Name (if applicable): Southwest Signal Supply, Inc.
MWBE Contracted Goal (if applicable): 17.50%
MWBE Current Participation (if applicable): 98.56%
Justification for 0% MWBE Participation Goal: N/A - Goal is not 0% and is listed above
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
title
Request for approval of a change in contract with Southwest Signal Supply, Inc., in connection with final construction of Traffic Signal - Clay Road at Ventana Prairie Drive - 2021, adding 84 calendar days, with a deduction in the amount of $8,036.15, Job No. 21/0369-1, UPIN 22035MF28601, Precinct 4, MWBE Contracted Goal: 17.50%, MWBE Current Participation: 98.56%.
end
Background and Discussion:
The project involves constructing a new traffic signal system to replace the existing stop sign control at the 4-legged intersection of Clay Road at Ventana Prairie Drive. This system will feature mast arm poles, actuated pedestrian push buttons, pedestrian luminaires, and updated pavement markings.
Changes include reconciliation of actual quantities used in construction with the estimated quantities included for bidding purposes.
- PCO 1- Additional 4 days due to location not being staked and 811 locations not being completed
- PCO 3- Additional 7 days to for meetings/solutions with CenterPoint and Harris County for service relocation
- PCO 4- Additional 3 days to relocate both luminaires/fixtures due to power line conflict
- PCO 5- Additional 30 days due to Safety Hazard with CenterPoint’s powerline needed securing
- PCO 6- Additional 7 days for FLIR camera (approved equal) receipt and installation
- PCO 7- Additional 20 days delays awaiting Precinct approval changes in pavement marking plan/activation scheduling
- PCO 8- Additional 1 day/$841.10 cost to HydroVac for finalizing ped pole location due to southeast corner utilities
- PCO 9- Additional 5 days due to delay in locates being done in order to start excavation
- PCO 10- Additional 2 days/$3,891.96 cost Hydrovac used to safely expose underground utility which was in conflict w/pole #1
- PCO 11- Additional 1 day/$2,637.88 cost Hydrovac used to safely expose underground utility which was in conflict w/pole #3
- PCO 12- Additional 1 day/$1,621.65 cost Hydrovac used to safely expose underground utility which was in conflict w/pole #4
- PCO 13- Additional 3 days/$1,643.28 cost for labor and equipment to convert previously installed service to an underground service.
Expected Impact:
Changes allow for addition of new bid items to complete the project in accordance with the original intent of the project and in compliance with precinct requests.
Alternative Options:
Revise original scope of the project.
County Strategic Plan Goal: 2. Connect our community with safe, reliable, equitably distributed, and well-maintained infrastructure.
County Strategic Plan Objective: H: Improve the condition and resilience of County transportation, flood control, and other infrastructure.
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): G1: Expand pedestrian and cyclist infrastructure on County-managed roads,
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
12/19/2023 |
301 (23-7456) |
Contract Extension |
Location:
Address (if applicable): Clay Road at Ventana Prairie Drive
Precinct(s): Precinct 4
|
Fiscal and Personnel Summary |
|
Service Name |
Engineering |
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
1070 - Mobility Fund |
$ |
-$8,036.15 |
-$8,036.15 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
-$8,036.15 |
-$8,036.15 |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
-$8,036.15 |
-$8,036.15 |
$ |
|
Grants - Proposed Budget (To be filled out by Grants staff only) |
|
|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 6/12/2025
Anticipated Implementation Date (if different from Court date): N/A
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Erwin Burden, PE, CFM, Chief of Engineering and Architectural Services, Harris County Office of the County Engineer
Attachments (if applicable): County Auditor’s form 1258B