Department: Purchasing
Department Head/Elected Official: Paige McInnis
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Renewal
Project ID (if applicable): 230171
Vendor/Entity Legal Name (if applicable): Luna By The Moon LLC
MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Participation (if applicable): N/A
Justification for 0% MWDBE Participation Goal: 0% - Drop Shipped
Request Summary (Agenda Caption):
title
Request for approval of a renewal option with Luna By The Moon LLC for cobra head type LED luminaires, LED underpass light assemblies and related items for the Toll Road Authority for the period of November 14, 2024 - November 13, 2025 at a cost of $63,135 (230171), Justification for 0% MWDBE Participation Goal: 0% - Drop Shipped.
end
Background and Discussion:
On June 27, 2023, Commissioners Court approved the advertisement to procure qualified contractors that
submit the complete lowest bids to purchase material needed in Precinct 1, 2, 3 & 4 (Countywide). This
material consists of Cobra Head Type LED Luminaires, LED Underpass Light Assemblies and Related Items.
Expected Impact:
Funding for this request will come from the Toll Road Authority. This new contract will allow the supplier to provide the necessary Cobra Head Type LED Luminaires, LED Underpass Light Assemblies and related items as needed throughout the system.
Alternative Options:
No other recommended option for this identified need.
Alignment with Goal(s):
_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
X Transportation
_ Flooding
_ Environment
_ Governance and Customer Service
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
6/27/2023 |
338 |
Request to advertise. |
|
11/14/2023 |
200 |
Contract Award |
Location:
Address (if applicable): N/A
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
Roadway & Facility Maintenance |
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
Revenue - TRA |
$ |
$63,135 |
$63,135 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Current Budget |
$ |
$63,135 |
$63,135 |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Request |
$ |
$63,135 |
$63,135 |
$ |
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 10/08/2024
Anticipated Implementation Date (if different from Court date):
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Wendell Griffin, Assistant Director - Roadway Operations & Maintenance, HCTRA; Dat Trinh, Buyer, Purchasing Department
Attachments (if applicable): Letter