Department: Purchasing
Department Head/Elected Official: DeWight Dopslauf
Regular or Supplemental RCA: Regular RCAType of Request: Purchase Order
Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): ABC Bus, Inc.
MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Participation (if applicable): N/A
Justification for 0% MWDBE Participation Goal: 0% - Drop Shipped
Request Summary (Agenda Caption):
title
Request for approval of a The Interlocal Purchasing System (TIPS) purchase on the basis of only quote from ABC Bus, Inc. in the amount of $980,792 for passenger buses for Precinct 2, Justification for 0% MWDBE Participation Goal: 0% - Drop Shipped.
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Background and Discussion:
Transportation plays a critical role, especially for seniors and youth who lack reliable means of getting around or face limitations in driving and vehicle maintenance. In many areas of Precinct 2, public transportation options are limited, underscoring the importance of acquiring new buses. These buses, including lift-equipped vehicles for persons with disabilities, align with our mission to invest in our residents and play a pivotal role in achieving our strategic objectives.
Procuring new buses is not just a convenience; it is a fundamental necessity. These versatile assets address a wide range of tasks, with a special emphasis on transporting seniors and youth to field trips and special events. By investing in new buses, we can overcome challenges associated with older vehicles, such as downtime, increased maintenance costs, and limitations in meeting transportation goals for community events.
Expected Impact:
The acquisition of new buses goes beyond mere upgrades; it represents a strategic investment in efficiency, reliability, safety, and the overall betterment of our community. Recognizing the profound impact these new buses will have, we remain committed to fulfilling the needs of our constituency. These vehicles will enable us to continue making a substantial positive impact in Precinct 2, aligning with our mission.
Alternative Options:
While alternatives like outsourcing services to third-party vendors or opting for bus leasing arrangements exist, we firmly believe that acquiring new buses is the optimal choice. Outsourcing or leasing may result in higher costs and operational expenses for our transportation department. Furthermore, not procuring these new buses and service vehicles could jeopardize our ability to provide dependable and safe transportation for constituents during field trips and events, hindering their participation.
Alignment with Goal(s):
_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
X Transportation
_ Flooding
_ Environment
_ Governance and Customer Service
Prior Court Action (if any): N/A
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Address (if applicable): N/A
Precinct(s): Precinct 2
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Fiscal and Personnel Summary |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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Bonds |
$ |
$1,056,861 |
$ |
$ |
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$ |
$ |
$ |
$ |
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$ |
$ |
$ |
$ |
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Total Current Budget |
$ |
$ |
$ |
$ |
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Additional Budget Request (Requires Fiscal Review Request Form) |
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$ |
$ |
$ |
$ |
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$ |
$ |
$ |
$ |
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$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
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Total Funding Request |
$ |
$ |
$ |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
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- |
Anticipated Court Date: March 26, 2024
Anticipated Implementation Date (if different from Court date): N/A
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Raymond Burns, Fleet Director, Precinct 2; Brittani Bell, Sr. Buyer, Purchasing
Attachments (if applicable): Letter