Primary Department: Purchasing
Primary Department Head/Elected Official: Paige McInnis
Secondary Department: Commissioner, Precinct 3
Secondary Department Head/Elected Official: Tom Ramsey
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Award
Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): Letsos Company
MWBE Contracted Goal (if applicable): N/A
MWBE Current Participation (if applicable):N/A
Justification for 0% MWBE Participation Goal: Exempt - Interlocal/Cooperative Agreement
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request for approval of a Choice Partners, a division of Harris County Department of Education Cooperative Program award on the basis of low quote to Letsos Company in the amount of $440,889 for the project price, with bonding in the amount of $7,804, for Cactus Jack Center HVAC Upgrades for Precinct 3, and for the County Clerk to execute any applicable bonds to be received for the project price, Justification for 0% MWBE Participation Goal: Exempt - Interlocal/Cooperative Agreement.
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Background and Discussion:
Precinct 3 Cactus Jack Community Center - is requesting new HVAC system at 709 Riley Fuzzel Rd, Spring, TX 77373 in the amount of $448,693.00. Replacing these HVAC components is essential for the ongoing maintenance and longevity of the building. The existing components have already exceeded their useful service life and are prone to frequent failures. These components must be replaced to prevent future failures and ensure reliable performance. Furthermore, this project has been identified as a priority for Precinct 3.
Request for approval of a The Interlocal Purchasing System (TIPS) award on the basis of low quote with LETSOS COMPANY in the amount of $440,889 for the project price, with bonding in the amount of $7,804 for HVAC repairs for Cactus Jack Community Center for Precinct 3, and for the County Clerk to execute any applicable bonds to be received for the project price, Justification for 0% MWBE Participation Goal: Exempt - Interlocal/Cooperative Agreement.
Expected Impact:
Upgrading to the latest HVAC technology will provide more efficient, cost-effective, and sustainable climate control, reducing energy consumption and operational expenses. Replacement is critical for the comfort and morale of building occupants and visitors
Alternative Options:
N/A
County Strategic Plan Goal: 2. Connect our community with safe, reliable, equitably distributed, and well-maintained infrastructure.
County Strategic Plan Objective: N/A
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): T2: Make County buildings more energy efficient.
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan:
Prior Court Action (if any): N/A
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Date |
Agenda Item # |
Action Taken |
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Location:
Address (if applicable): 709 Riley Fuzzel Rd, Spring, TX 77373
Precinct(s): Precinct 3
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Fiscal and Personnel Summary |
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Service Name |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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Commercial Paper |
$ |
$ |
$448,693.00 |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Existing Budget |
$ |
$ |
$448,693.00 |
$ |
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Additional Budget Request (Requires Fiscal Review Request Form) |
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Commercial Paper |
$ |
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$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
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Total Funding Sources |
$ |
$ |
$ |
$ |
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Grants - Proposed Budget (For Grants Items only) |
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Labor |
Non-Labor |
Total |
No. of Grant Years |
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Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
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Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
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Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
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Total Personnel |
- |
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Anticipated Court Date: 7/10/2025
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Frank Coss, Project Manager, OCE; Eric Heppen, Precinct 3; Aaron Saenz, Buyer, Purchasing
Attachments (if applicable): Letter, bid tab