Department: County Engineer
Department Head: Milton Rahman, PhD., P.E., PMP, CFM, County Engineer
Regular or Supplemental RCA: Regular RCA
Type of Request: Investment Memo
Investment Memo Type: Final Investment Memo
Project Name: Commissioners Court Relocation
Project ID (if applicable): MF1ER
Vendor Legal Name (if applicable): N/A
MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Achievement (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Managing Entity: County Engineer
Incremental Authorization Requested: $1,000,000
Total Estimated Project Cost: $7,927,533
Request Summary:
title
Request for approval of a Final Investment Memo for the Commissioners Court Relocation project for an additional $1,000,000 for a total authorization of $7,927,533 and approval of additional commercial paper funding in the amount of $1,000,000 for a total of $7,930,000.
end
Project Description:
Relocation and Improvements for the Commissioners Court courtroom from the 9th floor of the Administration Building to the 1st floor. This includes expanding the courtroom capacity to 269 residents, lobby to capacity for 110 residents, and operational and support areas on the 1st floor to ensure efficient court operations. The result will be a modernized courtroom with full ballistic protection, safety and security measures, and modern equipment and systems to efficiently serve the residents of the county.
Project Scope:
The Administration Building 1st Floor Commissioner's Court Relocation Project completed its initial Phase of designing and constructing the Major infrastructure, equipment, and systems for relocating the commissioner's Court from the 9th Floor to the 1st Floor on February 27, 2024. This included expediting much of the longer lead items and security infrastructure planned for Phase 2.
Phase 2 includes all the funding, design, and construction improvements needed to allow the Commissioners Court to operate safely, effectively, and efficiently. Included within this Phase is full Ballistic Glazing around the exterior of the courtroom and working areas, security glazing within the lobby, minor security improvements throughout the facilities, efficiency, quality of life improvements to the courtroom and working areas, and upgrades to the IT and AV systems to provide services more efficiently to the residents of Harris County.
Justification:
The Administration Building 1st Floor Commissioners Court Relocation completed the infrastructure and major component buildout earlier this year; however, for the facility to function safely, efficiently, and effectively, Phase 2 will need to be constructed. This phase provides full ballistic safety measures and internal security systems so that the facility can function efficiently and safely as a modern commissioner’s court capable of serving the residents of Harris County safely and effectively.
Alternatives and Engagement:
There is no alternative to the ballistic protection for the Commissioner’s Court courtroom, nor the equipment and systems upgrades to modernize the facility and allow for efficient service to the residents of Harris County.
Anticipated Project Expenditures and Timeline:
|
Scope of Work |
Estimated Cost |
Estimated Completion |
|
Phase 1 - Design and Construction of Major Infrastructure and Systems for the Commissioners Court (previously approved) |
$6,927,533 |
2Q2024 |
|
Phase 2- Improvement to Modern Standards: Safety, Security, Technology, Equipment (for approval in this FIM) |
$1,000,000 |
4Q2024 |
|
Total |
$7,927,533 |
|
Alignment with Goal(s):
x Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
_ Transportation
_ Flooding
_ Environment
X Governance and Customer Service
Previous Court Action:
|
Date |
Agenda Item # |
Action Taken |
|
02/26/2016 |
CIP |
Submittal of CIP |
|
04/09/2019 |
p.6 1r |
Approval - Prepare Design Documents |
|
07/09/2019 |
p.4 1n |
Approval - Concept |
|
02/25/2020 |
p.6 1r |
Approval - Authorize Funding $4,000,000 |
|
09/15/2020 |
p.6 1u |
Approval - Proceed with design |
|
06/14/2022 |
15 |
Approval - Additional Commercial Paper Funding $1,965,000 |
|
06/14/2022 |
22-3464 |
Approved - Contract Award |
|
11/29/2022 |
22-7389 |
Approved - CIC# 22/0057-1 |
|
01/10/2023 |
23-0155 |
Approved - CIM Additional $967,000 Construction Escalation |
|
02/21/2023 |
23-0162 |
Approved - CIC# 22/0057-2 |
|
04/04/2023 |
23-1005 |
Approved - CIC# 22/0057-3 |
|
05/16/2023 |
23-2031 |
Approved - CIC# 22/0057-4 |
|
08/08/2023 |
23-2886 |
Approved - CIC# 22/0057-5 |
|
12/19/2023 |
23-4440 |
Approved - CIC# 22/0057-6 |
|
12/19/2023 |
23-7290 |
Approved - CIC# 22/0057-7 |
|
1/30/2024 |
24-0656 |
Approved - Retainage Release |
Address: 1001 Preston Street, Houston, TX 77002
Precinct(s): Precinct 1
|
Fiscal and Personnel Summary |
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Service Name |
|
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
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Labor |
Non-Labor |
Total |
Recurring Expenses |
|
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|
|
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Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
Commercial Paper |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Current Budget |
$ |
$ |
$ |
$ |
|
Additional Budget Request |
|
|
Commercial Paper |
$ |
$1,000,000 |
$1,000,000 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$1,000,000 |
$1,000,000 |
$ |
|
Total Funding Request |
$ |
$1,000,000 |
$1,000,000 |
$ |
|
Personnel (Fill out section only if requesting new PCNs) |
|
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Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 3/26/2024
Anticipated Implementation Date (if different from Court date):
Legal funding compliance confirmed by: Paige Abernathy, Assistant County Attorney, 3/18/2023
Department Approval by: Ross Hosket, P.E., (Interim) Director of Capital Projects Facilities Division, Harris County Engineering Department
OMB CIP Team Approval by: Wanwei Tang, 3/18/2024
Commercial Paper Request (For OMB use only):
Receiving Department: County Engineer
Project PeopleSoft ID: MF1ER
CP Series Description: CP Series Description: Commercial Paper Series D-2 can be used for (1) construction of public works, (2) the purchase of automobiles, equipment and machinery, including computers, materials and supplies for the operation of the County’s precincts and departments (3) Professional services, including services provided by engineers, architects, attorneys, auditors, financial advisors, and fiscal agents, in connection with the contractual obligations described in (1) and (2).
Commercial Paper is being requested for the Commissioners Court Relocation project and is expected to be repaid within the next three fiscal years either through bonds, budgetary means or pay-as-you-go sources.
OMB Financial Management contact: Amy Perez, Deputy Executive Director, Office of Management and Budget