Primary Department: County Administration
Primary Department Head/Elected Official: Erica Lee Carter, County Administrator
Secondary Department: N/A
Secondary Department Head/Elected Official: N/A
Regular or Supplemental RCA: Regular RCA
Type of Request: Transmittal
Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): N/A
MWBE Contracted Goal (if applicable): N/A
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: N/A - Goal not applicable to request
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
title
Transmittal by the Office of County Administration of an update summarizing the completion of Annual Performance Evaluation Meetings conducted with OCA-reporting department heads for FY26.
end
Background and Discussion:
On August 26, 2025, Commissioners Court approved the Department Head Annual Performance Evaluation process for OCA-reporting departments. The process established an approach for fostering accountability, promoting professional growth, recognizing excellent performance, and preparing department heads to address County priorities.
Interim Administrator Dickerman held initial training sessions on the process with OCA-reporting Department Heads in early September 2025. Following the sessions, the Interim County Administrator began holding one-on-one meetings with each Department Head to discuss potential goals and performance expectations for FY26 and finalized goals in early November 2025.
Continuing the set FY26 performance evaluation cycle, County Administrator Erica Lee Carter conducted midyear check-ins with OCA-reporting department heads in June 2026. These check-ins provided an opportunity to discuss goals and expectations, alignment with the Strategic Plan, progress toward identified priorities, and areas requiring additional support or attention. A transmittal summary listing the participating departments and the dates of the mid-year check-ins was delivered to Court in July.
Annual performance evaluation discussions occurred between September and early October. The discussions included reviewing ratings and comments from a 360-degree review process that encompassed self-evaluations and evaluations from the County Administrator, peer Department Heads, department staff, and Court offices, and began conversations about FY27 goals. 12 OCA-reporting departments participated in the performance conversations, as OCA excluded Department Heads who were not permanent and those who will not have been in the role in a permanent or interim capacity for more than 90 days by September 1, 2026 (i.e., DEEO, FCD, and PCS were excluded).
Expected Impact:
This round of annual evaluations represents the first annual performance review within this evaluation cycle approved by Court.
Alternative Options:
N/A
County Strategic Plan Goal: N/A
County Strategic Plan Objective: N/A
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan: The performance evaluation process includes how Department Heads embody the guiding principles and drive Strategic Initiatives set forth in the Strategic Plan.
Prior Court Action (if any):
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Date |
Agenda Item # |
Action Taken |
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7/9/26 |
402 |
Item was accepted |
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8/26/25 |
1 |
Commissioners Court directed OCA to provide training to department heads on performance expectations before their first evaluation. |
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5/8/25 |
19 |
To approve the Interim Administrator Priorities as presented and to add them to the Duties & Responsibilities section of the June 2023 County Administrator job description to create an updated job description for the Interim County Administrator. |
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4/21/25 |
5 |
Commissioners Court directed OCA to work with Court offices and return on May 8th with a revised job description specific to the Interim County Administrator. |
Location:
Address (if applicable): N/A
Precinct(s): Countywide
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Anticipated Court Date: 10/15/2026
Anticipated Implementation Date (if different from Court date): N/A
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department:
Erica Lee Carter, County Administrator, Office of County Administration
Marlen Guerrero, Sr. Project Manager, Office of County Administration
Attachments (if applicable): Summary of Meetings Dates