Primary Department: Purchasing
Primary Department Head/Elected Official: Paige McInnis
Secondary Department: County Administration
Secondary Department Head/Elected Official: Diana Ramirez
Regular or Supplemental RCA: Supplemental RCA
Type of Request: Contract - Renewal
Project ID (if applicable): 220319
Vendor/Entity Legal Name (if applicable): AS&G Claims Administration, Inc.; Injury Management Organization, Inc.
MWBE Contracted Goal (if applicable): N/A
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: 0% - Specialized, Technical, or Unique in Nature
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request by the Office of the Purchasing Agent for approval of a renewal option with AS&G Claims Administration, Inc. at a cost of $2,422,536 and Injury Management Organization, Inc., $296,124 for workers’ compensation third party administration services for Harris County for the period of October 1, 2025 - September 30, 2026 (220319), Justification for 0% MWBE Participation Goal: 0% - Specialized, Technical, or Unique in Nature.
end
Background and Discussion:
Harris County self-insures workers’ compensation claims and reimburses a third-party administrator who
evaluates and pays claims for job-related injuries in accordance with State statute and regulations.
Expected Impact:
A third-party administrator is necessary to ensure claims for injured employees are reviewed promptly and
eligible payments are made to the employee and their providers timely and accurately according to statutes
and regulations. Cost containment services are necessary to minimize the cost of services and inappropriate or
unnecessary treatments.
Alternative Options:
N/A
County Strategic Plan Goal: Choose an item.
County Strategic Plan Objective: Choose an item.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
11/15/2022 |
267 |
Advertisement Approval |
|
08/29/2023 |
329 |
Award |
|
05/07/2024 |
173 |
Renewal 1 of 6 Approval |
Location: N/A
Address (if applicable): N/A
Precinct(s): Choose an item.
|
Fiscal and Personnel Summary |
|
Service Name |
|
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
$ |
$ |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
$ |
$ |
$ |
|
Grants - Proposed Budget (To be filled out by Grants staff only) |
|
|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 5/8/2025
Anticipated Implementation Date (if different from Court date): 10/1/2025
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Tamara Ross, Risk Management Director, HRRM; Dat Trinh, Senior Buyer, Purchasing Department
Attachments (if applicable): Letter