Department: Purchasing
Department Head/Elected Official: DeWight Dopslauf
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Renewal
Project ID (if applicable): 200148
Vendor/Entity Legal Name (if applicable): Tree Guy, LLC
MWDBE Contracted Goal (if applicable): 0%
MWDBE Current Participation (if applicable):
Justification for 0% MWDBE Participation Goal: 0% - Non-Divisible
Request Summary (Agenda Caption):
title
Request for approval of a renewal option with Tree Guy, LLC for hazardous tree and tree limb removal service for the Flood Control District for the period of September 1, 2024 - August 31, 2025 at a cost of $87,848 and for the County Clerk to execute any applicable bonds to be received (200148), Justification for 0% MWDBE Participation Goal: 0% - Non-Divisible.
end
Background and Discussion: Hazardous Tree and Tree Limb Removal Services for the Harris County Flood Control District is performed to reduce the risk of damage to public or private property from failing hazardous trees. Most removal requests are along private property, which creates these hazardous conditions. Working space and access to these trees are often very restricted, which creates a greater need for caution and advance tree removal techniques during the removal process.
Expected Impact: HCFCD owns a lot of Right of Way that abuts private property and public park land. Renewal of this contract will allow HCFCD to respond to internal and external requests to assess potentially hazardous trees and remove them to mitigate for risk of failure and possible damage to public and private property.
Alternative Options: An alternative option would be to eliminate the contract and program and address claims damages addressed on the Harris County Human Resource and Risk Management side when they come in.
Alignment with Goal(s):
_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
_ Transportation
X Flooding
X Environment
_ Governance and Customer Service
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
07/28/2020 |
N/A |
Award approved for term 09/01/2020 - 08/31/2021 |
|
08/10/2021 |
345 |
Renewal 1 approved for term 09/01/2021 - 08/31/2022 |
|
06/28/2022 |
187 |
Renewal 2 approved for term 09/01/2022 - 08/31/2023 |
|
06/27/2023 |
231 |
Renewal 3 approved for term 09/01/2023 - 08/31/2024 |
Location:
Address (if applicable):
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
Hazardous Tree and Tree Limb Removal Service for the Harris County Flood Control District |
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
Tax Revenue - FCD Flood Control/FMT |
$90,277.00 |
$0.00 |
$90,277.00 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
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$ |
$ |
$ |
$ |
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Total Current Budget |
$90,277.00 |
$0.00 |
$90,277.00 |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Request |
$ |
$ |
$ |
$ |
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 07/15/2024
Anticipated Implementation Date (if different from Court date): 09/01/2024
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Nic Griffin, Urban Forester, FMT; Megan Gottselig, Urban Forester, FMT; Lyndsey Bars, Senior Buyer, Purchasing
Attachments: Purchasing memorandum dated April 22, 2024
Vendor Performance Document (2)