Department: County Engineer
Department Head/Elected Official: Milton Rahman, PhD., P.E., PMP, CFM, County Engineer
Regular or Supplemental RCA: Regular RCA
Type of Request: Lease Agreement
Project ID (if applicable): n/a
Vendor/Entity Legal Name (if applicable): Jefferson Smith, LLC
MWDBE Contracted Goal (if applicable): n/a
MWDBE Current Participation (if applicable): n/a
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Request Summary (Agenda Caption):
title
Request for approval to execute a lease amendment with Jefferson Smith, LLC, a Texas limited liability company, for a short-term extension for 20,020 square feet on the 5th floor at 500 Jefferson Street for the District Attorney Office’s (“DAO”) use. Upon execution, the expiration date will be revised to September 30, 2022 at a monthly cost of $33,758.75, Precinct 1.
end
Background and Discussion:
DAO is vacating 120,120 square feet at 500 Jefferson and moving employees back to locations in the downtown courthouse complex, including the Criminal Justice Center. The remaining employees are scheduled to move out of an additional 20,020 square feet at 500 Jefferson by the end of September when construction on DAO space at the Criminal Justice Center is finalized. This amendment consolidates the square footage of the lease and reduces the monthly rental cost incurred by Harris County.
Expected Impact:
This short-term extension will provide office space to the DAO employees while their move is finalized. This amendment saves the County $236,311.25 in monthly rent that would be due to the landlord if the agreement was not finalized.
Alternative Options:
If the amendment is not signed and DAO remains in the space the rent charged will be for the full 140,140 square feet at a cost of $270,070.
Alignment with Goal(s):
X Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
_ Transportation
_ Flooding
_ Environment
_ Governance and Customer Service
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
6/26/2018 |
I.1(h) p4 |
Lease executed |
|
4/30/2019 |
I.1(i)(1) p4 |
First amendment executed |
|
5/11/2021 |
17 p4 |
Second amendment executed |
Location:
Address (if applicable): 500 Jefferson Street, Houston, Texas 77002
Precinct(s): Precinct 1
|
Fiscal and Personnel Summary |
|
Service Name |
Lease Management |
|
|
SFY 22 |
FY 23 |
Next 3 FYs |
|
Incremental Expenditures (do NOT write values in thousands or millions) |
|
Labor Expenditures |
$ |
$ |
$ |
|
Non-Labor Expenditures |
$33,758.75 |
$ |
$ |
|
Total Incremental Expenditures |
$33,758.75 |
$ |
$ |
|
Funding Sources (do NOT write values in thousands or millions) |
|
Existing Budget |
|
1000 - General Fund |
$33,758.75 |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
|
Total Current Budget |
$33,758.75 |
$ |
$ |
|
Additional Budget Requested |
|
Choose an item. |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
|
Total Additional Budget Requested |
$ |
$ |
$ |
|
Total Funding Sources |
$33,758.75 |
$ |
$ |
|
Personnel (Fill out section only if requesting new PCNs) |
|
Current Position Count for Service |
- |
- |
- |
|
Additional Positions Requested |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
Anticipated Court Date: September 13, 2022
Anticipated Implementation Date (if different from Court date): September 1, 2022
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Sean Durkin, Leasing Manager, County Engineer
Attachments (if applicable): Lease amendment; Order.