Department: Universal Services
Department Head/Elected Official: Sindhu Menon - Executive Director & County CIO
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Amendment
Project ID (if applicable): 210317
Vendor/Entity Legal Name (if applicable): Boston Consulting Group, Inc.
MWDBE Contracted Goal (if applicable): 10%
MWDBE Current Participation (if applicable): 10%
Justification for 0% MWDBE Participation Goal: N/A - Goal is not 0% and is listed above
Request Summary (Agenda Caption):
title
Request for approval of an amendment to an agreement with Boston Consulting Group, Inc. (BCG) in the additional amount of $880,000 for a new total of $1,682,800, for an Asset Management Program - IT optimization, computer standardization and software license management.
end
Background and Discussion:
Projections of Harris County available General Funds suggest that, in most scenarios, unless action is taken, spending will exceed available resources within the next 5 years. To build resiliency in Harris County’s financial outlook, Harris County’s Office of Management and Budget partnered with BCG to identify potential cost and revenue levers that would alleviate projected headwinds. Six priority areas were shared with Commissioner Court June 2024 and were voted unanimously in favor for move towards detailed planning & implementation.
One such opportunity identified during this work was the ability to optimize IT purchasing. Harris County Universal Services has embarked in an Asset Management Program that would have as a goal to optimize IT spend across different assets including Computers, Software licenses, Telecom and other. The first Pilot has been identified as a move to standardizing laptops and computer assets. The second pilot has been agreed to focus on Software Licenses with specific focus on Microsoft Office 365 demand management. Standardizing Computer, Software, Telecom aligns directly with the approved path towards standardizing and ensuring endpoint security for Harris County technology.
Expected Impact:
By standardizing laptops and computer assets there will be cost savings for Harris County through bulk purchases and contracts. Consolidating the management of software licenses will reduce redundancy and additional costs.
Alternative Options:
Continue to purchase hardware and software independently.
Alignment with Goal(s):
_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
_ Transportation
_ Flooding
_ Environment
x Governance and Customer Service
Prior Court Action (if any):
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Date |
Agenda Item # |
Action Taken |
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8/6/2024 |
24-4657 |
Passed |
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6/25/2024 |
24-3697 |
Passed |
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6/4/2024 |
24-3126 |
Passed |
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5/22/2024 |
24-3021 |
Passed |
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12/19/2023 |
23-7464 |
Passed |
Location:
Address (if applicable):
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Anticipated Court Date: December 10, 2024
Anticipated Implementation Date (if different from Court date):
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Sindhu Menon, Executive Director/Chief Information Officer - Universal Services
Attachments (if applicable): Statement of Work and Court Order