Primary Department: Purchasing
Primary Department Head/Elected Official: Paige McInnis
Secondary Department: County Engineer
Secondary Department Head/Elected Official: Milton Rahman
Regular or Supplemental RCA: Supplemental RCA
Type of Request: Contract - Renewal
Project ID (if applicable): 230053
Vendor/Entity Legal Name (if applicable): DRC Emergency Services, LLC (Primary); and AshBritt, Inc. (Secondary)
MWBE Contracted Goal (if applicable): 19%
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: N/A - Goal is not 0% and is listed above
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request by the Office of the Purchasing Agent for approval of a renewal option with DRC Emergency Services, LLC (Primary); and AshBritt, Inc. (Secondary) for emergency services for debris clearing, removal, disposal, and operation of temporary debris staging and reduction sites for Harris County for the period of June 6, 2025 - June 5, 2026, at a cost of $58,947,523, and for the County Clerk to execute any applicable bonds to be received (230053), MWBE Contracted Goal: 19%.
end
Background and Discussion:
Following a disaster, the Office of the County Engineer is tasked to remove debris from the Right of Way
(ROW) and conduct route clearance in the Harris County Integrated Emergency Management Plan. This effort
supports the Precincts who have primary responsibility. Route clearance and debris management is the first
and most-visible sign of post-disaster recovery.
The debris hauler contract is a $0 contract (contract value is $56,047,881). The contractor does not mobilize
until Commissioners Court approves funds; this is often done during an emergency court session following a
disaster. If a Federal Disaster Declaration occurs, the contract is reimbursable by FEMA.
Expected Impact:
If the contract is not renewed, Harris County could possibly enter the 2025 hurricane season without a method to support Precinct debris operations. This will significantly impact the pace of recovery for the County and its residents.
Alternative Options:
At this moment there are no alternative options.
County Strategic Plan Goal: Choose an item.
County Strategic Plan Objective: Choose an item.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
06/06/2023 |
252 |
Approval of an Award |
|
05/07/2024 |
183 |
Approval of Renewal No. 1 |
Location:
Address (if applicable): N/A
Precinct(s): Choose an item.
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Fiscal and Personnel Summary |
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Service Name |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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1000 - General Fund |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Existing Budget |
$ |
$ |
$ |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
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|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
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Total Funding Sources |
$ |
$ |
$ |
$ |
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Grants - Proposed Budget (To be filled out by Grants staff only) |
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Labor |
Non-Labor |
Total |
No. of Grant Years |
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Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
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Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
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Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 5/22/2025
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Disaster Recovery related item
Contact(s) name, title, department: Debjani Chakravarty, Director, Contracts & PMO, Office of the County Engineer; Maria Heinzmann, Senior Buyer, Harris County Purchasing
Attachments (if applicable): Letter, CPI