Primary Department: County Engineer
Primary Department Head/Elected Official: Milton Rahman, PhD, P.E., PMP, CFM, ENV SP, County Engineer
Secondary Department: N/A
Secondary Department Head/Elected Official: N/A
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Amendment
Project ID (if applicable): Job No. 23/0308, UPIN 15104M23NP02
Vendor/Entity Legal Name (if applicable): Millis Equipment, LLC
MWBE Contracted Goal (if applicable): 28.50%
MWBE Current Participation (if applicable): 33.60%
Justification for 0% MWBE Participation Goal: N/A - Goal is not 0% and is listed above
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
title
Request for approval of a change in contract with Millis Equipment, LLC, in connection with Hufsmith-Kohrville Road 2, adding 35 calendar days, with an addition in the amount of $6,236.89, Job No. 23/0308-4, UPIN 15104M23NP02, Precinct 3, MWBE Contracted Goal: 28.50%, MWBE Current Participation: 33.60%.
end
Background and Discussion:
Project included the reconstruction of Hufsmith-Kohrville Rd from Hollow Glen Lane to 500' North of Ezekiel from 2 lane asphalt road to 4 lane concrete curb and gutter boulevard with 32' raised median with traffic signals at Lacey Road and Ezekiel Road. There are two outfalls within the limits of the project, North Pointe Boulevard and Champion Wood Drive detention ponds.
To mitigate conflicts and prioritize critical path, it was necessary to offset the waterline, and monuments were removed to ensure proper intersection sight distance. Unforeseen site conditions and design adjustments led to quantity changes, resulting in necessary overruns and underruns. Additionally, the reconstruction of Ezekiel Road-added as a new scope not included in the original contract-is being addressed through this contract modification to fairly compensate the contractor for the additional work.
The change in contract includes the following:
New Items:
• WATER LINE OFFSET AT STATION 78+00 1 LS = $12,755.34
• REMOVAL OF MONUMENTS 2 EA = $7,297.28
• REMOVAL OF TREES 7 EA = 14,594.58
• RECONSTRUCTION OF EZEKIEL INTERSECTION 1 LS = $261,560.09
Existing items overrun:
ROADWAY EXCAVATION INCLUDING 3" TOPSOIL 311.78 CY = $7,326.83
MILLING EXISTING PAVEMENT (UP TO 3") 36.22 SY = $152.12
REMOVING OLD STRUCTURES - MANHOLES (ALL DEPTHS) 2 EA = $1,834.00
REMOVING OLD STRUCTURES - SAFETY END TREATMENTS 1 EA = $1,380.00
CONSTRUCTION SAFETY FENCE 1,600 LF = $7,360.00
HMAC TACK COAT 1,885 GL = $10,367.50
HOT MIX - 2" HOT LAID ASPHALTIC CONCRETE 381.86 TN= $68,734.80
CONCRETE PAVEMENT (10") 1,813.32 SY = $149,598.90
CONCRETE DRIVEWAY (10") (HIGH STRENGTH) 538.56 SY = $49,278.24
CEMENT STABILIZED SAND (6" THICK FOR HIGH STRENGTH CONCRETE) 1,698.01 SY = $28,017.17
REINFORCED CONCRETE RETAINING WALL 13.6 CY = $21,896.00
JUNCTION BOX FOR 36" RCP 7 EA = $40,390.00
TYPE A INLET WITH CONCRETE APRON 1 EA = $4,250.00
PRECAST RCB (4' X 4') 14.32 = $6,844.96
PRECAST RCB (5' X 4') 5.32 LF = $3,032.40
MANHOLE WITH RESTRICTOR PLATE 1 EA = $9,960.00
12-INCH PVC WATER LINE BY OPEN CUT 56 LF = $8,288.00
12-INCH PVC WATER LINE WITH 24" CASING (TRENCHLESS) 8 LF = $2,488.00
WORK ZONE TYPE 2-A-A REFLECTORIZED PAVEMENT MARKER 1,130 EA = $4,746.00
WORK ZONE TRAFFIC BUTTON, YELLOW, NON-REFLECTORIZED 2,504 EA = $10,516.80
TRAFFIC CONTROL PLAN 2.57 MO = $13,569.60
TEMPORARY PIPE UNDER DRIVEWAY 158.8 LF = $17,944.40
FURNISH AND INSTALL 4" SOLID YELLOW 981 LF = $882.90
FURNISH AND INSTALL 12" SOLID WHITE 108 LF = $367.20
FURNISH AND INSTALL 4" DIA. TRAFFIC BUTTON, YELLOW 242 EA = $1,210.00
FURNISH AND INSTALL TYPE 2-A-A 351 EA = $2,106.00
FURNISH AND INSTALL 1" SCHEDULE 40 PVC CONDUIT 88 LF = $2,332.00
FURNISH AND INSTALL 4" SCHEDULE 40 PVC CONDUIT 65 LF = $2,242.50
FURNISH AND INSTALL 4" X 15' SCH. 80, SPUN ALUMINUM POLE 1 EA = $2,990.00
FURNISH AND INSTALL LOOP DETECTORS IN CONCRETE PAVEMENT 178 LF = $2,047.00
FURNISH AND INSTALL #4 AWG, XHHW (STRANDED) WIRE 743 LF = $3,380.65
FURNISH AND INSTALL 2/C #14 AWG (IMSA 20-1) (STRANDED) CABLE 85 LF = $161.50
FURNISH AND INSTALL 2/C #14 AWG (IMSA 50-2) (STRANDED) CABLE 2865 LF = $8,165.25
FURNISH AND INSTALL 4/C #14 AWG (IMSA 20-1) (STRANDED)CABLE 680 LF = $1,530.00
FURNISH AND INSTALL 7/C #14 AWG (IMSA 20-1) (STRANDED) CABLE 575 LF = $2,300.00
BENCHES FOR SHARED USE PATH AT NORTH POND 3 EA = $15,000.00
THERMOPLASTIC PIPE (PP) (18") 54 LF = $4,806.00
THERMOPLASTIC PIPE (PP) (24") 9 LF = $918.00
Elim Exist Pav Mrk & Mrks 4" 4,487 LF = $3,858.82
Elim Exist Pav Mrk & Mrks 24" 128 LF = $309.76
Reduction of existing items:
REMOVING OLD CONCRETE (PAVEMENT) 2,980 SY = $25,330.00
REMOVING OLD CONCRETE (CURB) 1,200 LF = $2,400.00
REMOVE AND DISPOSE OF EXISTING CONCRETE/METAL PIPE 450 LF = $9,000.00
REMOVING OLD STRUCTURES - INLETS (ALL DEPTHS) 1 EA = $917.00
HMAC BASE COURSE (8" BLACK BASE) 200 TN = $31,400.00
PRIME COAT FOR BASE COURSE 420 GL = $1,260.00
CONCRETE PAVEMENT (10") (HIGH STRENGTH) 1,850 SY = $166,500.00
REINFORCED CONCRETE CURB (DOWELED) 750 LF = $6,562.50
REINFORCED CONCRETE SIDEWALKS (4-1/2") 180 SY = $11,160.00
TRENCH SAFETY SYSTEM (FROM 5 TO 10 FEET) 5,268 LF = $12,643.20
REINFORCED CONCRETE PIPE, C76, CLASS III, (24") 92 LF = $12,052.00
SET (TYPE II) (24") (RCP) (6:1) (P) 2 EA = $4,840.00
PRECAST 72" CONCRETE STANDARD MANHOLE 10 EA = $73,100.00
TYPE BB INLET 1 EA = $5,420.00
PRECAST RCB (6' X 4') 8 LF = $5,864.00
12-INCH WET CONNECTION 2 EA = $2,060.00
TEMPORARY RESIDENTIAL DRIVEWAYS 11 EA = $12,870.00
TEMPORARY COMMERCIAL DRIVEWAYS 2 EA = $5,980.00
CONSTRUCTING DETOURS (8" BLACK BASE) 2,500 SY = $213,750.00
LOW PROFILE CONCRETE BARRIER (FURNISH AND INSTALL) 580 LF = $38,280.00
LOW PROFILE CONCRETE BARRIER (RELOCATE) 5,040 LF = $44,100.00
LOW PROFILE CONCRETE BARRIER (REMOVE) 460 LF = $5,750.00
OFF-DUTY UNIFORMED PEACE OFFICE 750 HR = $43,875.00
BORROW (MIN. BID $12/CY) 3,600 CY = $68,400.00
THERMOPLASTIC PIPE (PP) (36") 6 LF = $990.00
THERMOPLASTIC PIPE (PP) (42") 35 LF = $8,050.00
Expected Impact:
This change will allow the Contractor to be properly compensated for the additional work.
Alternative Options:
Conduct thorough pre-construction assessments and detailed utility mapping to identify and mitigate potential conflicts early.
County Strategic Plan Goal: 2. Connect our community with safe, reliable, equitably distributed, and well-maintained infrastructure.
County Strategic Plan Objective: F: Ensure safety and security for all using the county’s transportation network in alignment with the County’s Vision Zero plan.
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan: N/A
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
11/14/2023 |
204 (23-6678) |
Contract Award |
|
06/25/2024 |
56 (24-3584) |
Contract Amendment #1 for additional funds |
|
09/19/2024 |
51 (24-5681) |
Contract Amendment #2 for additional funds and extension of project term |
|
02/06/2025 |
83 (25-0840) |
Contract Amendment #3 for additional funds and extension of project term |
Location:
Address (if applicable): Hufsmith-Kohrville Rd from Hollow Glen Lane to 500' North of Ezekiel
Precinct(s): Precinct 3
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Fiscal and Personnel Summary |
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Service Name |
Engineering |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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|
|
|
|
Other 3002, 3109 |
$ |
$6,236.89 |
$6,236.89 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
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Total Existing Budget |
$ |
$6,236.89 |
$6,236.89 |
$ |
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Additional Budget Request (Requires Fiscal Review Request Form) |
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|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
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Total Funding Sources |
$ |
$6,236.89 |
$6,236.89 |
$ |
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Grants - Proposed Budget (For Grants Items only) |
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Labor |
Non-Labor |
Total |
No. of Grant Years |
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Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
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Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
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Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 10/16/2025
Anticipated Implementation Date (if different from Court date): N/A
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Erwin Burden, PE, CFM, Chief of Engineering and Architectural Services, Harris County Office of the County Engineer
Attachments (if applicable): County Auditor’s Form 1258B