Department: Purchasing
Department Head/Elected Official: DeWight Dopslauf
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Amendment
Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): XMi Protection, LLC
MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Participation (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Personal Services Agreement
Request Summary (Agenda Caption):
title
Request for approval of a personal services exemption from the competitive bid requirements, and that the County Judge execute an agreement with XMi Protection, LLC in the amount of $321,376 to provide executive protection security services for the Office of County Administration for the period of August 3, 2022 - November 30, 2022, with a settlement period of July 26, 2022 - August 2, 2022.
end
Background and Discussion:
The Parties agree that XMi Protection, LLC provided Services and the County accepted Services under an expired contract. As full compensation for the benefits of this release and as compensation for the Services performed from July 25, 2022, up to and including August 2, 2022, the County agrees to pay $23,904.00. The Parties agree that the $23,904.00 is part of and not in addition to the amount appropriated for this Agreement.
Operational changes in the model for delivery of executive protective services for Harris County elected officials has prompted a need for alternative services to the use of traditional law enforcement officers. Using an outside firm increases the County’s capacity to use highly trained employees without pulling law enforcement officers away from other duties. In alignment with the security agreement with the Office of County Administration and County Law Enforcement, this temporary personal services agreement (PSA) will serve as a temporary stop gap while a formal RFP is completed with Harris County Purchasing Services. The services outlined in this PSA will be used to continue the executive protection detail currently providing services to the Harris County Judge’s Office, as well as provide an additional resource for the protection of other County officials. The RFP for executive protective services only received one (1) vendor response. The evaluation committee rejected the vendor proposal due to a lack of experience and ability to meet the needs of the County. The RFP will be readvertised at a later date so that other entities can submit proposals to provide these services.
Expected Impact:
Increase in personal protective services to the County Judge’s Office and other elected officials.
Alternative Options:
Coordinate with other County law enforcement to use trained personal security staff on overtime, potentially removing them from other duties.
Alignment with Goal(s):
X Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
_ Transportation
_ Flooding
_ Environment
_ Governance and Customer Service
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
4/26/2022 |
|
CC Approved Personal Services Agreement |
Location:
Address (if applicable):
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
Personal Service Agreement for Security Services |
|
|
SFY 22 |
FY 23 |
Next 3 FYs |
|
Incremental Expenditures (do NOT write values in thousands or millions) |
|
Labor Expenditures |
$ |
$ |
$ |
|
Non-Labor Expenditures |
$321,376 |
$ |
$ |
|
Total Incremental Expenditures |
$321,376 |
$ |
$ |
|
Funding Sources (do NOT write values in thousands or millions) |
|
Existing Budget |
|
1000 - General Fund |
$321,376 |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
|
Total Current Budget |
$ |
$ |
$ |
|
Additional Budget Requested |
|
Choose an item. |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
|
Total Additional Budget Requested |
$321,376 |
$ |
$ |
|
Total Funding Sources |
$ |
$ |
$ |
|
Personnel (Fill out section only if requesting new PCNs) |
|
Current Position Count for Service |
- |
- |
- |
|
Additional Positions Requested |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
Anticipated Court Date: August 2, 2022
Anticipated Implementation Date (if different from Court date): N/A
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Perrye Turner, Deputy County Administrator, Justice and Safety, Office of County Administrator, Corey Douglas, Sr. Buyer, Office of the Purchasing Agent
Attachments (if applicable): Letter, Agreement