Department: Commissioner, Precinct 3
Department Head: Commissioner Tom Ramsey
Regular or Supplemental RCA: Regular RCA
Type of Request: Investment Memo
Investment Memo Type: Final Investment Memo
Project Name: FY24 Precinct 3 GRADALL 3100, GRADALL 4100, and LEEBOY Paver
Project ID (if applicable): TBD
Vendor Legal Name (if applicable): N/A
MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Achievement (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Managing Entity: Precinct 3
Incremental Authorization Requested: $1,256,629
Total Estimated Project Cost: $1,256,629
Request Summary:
title
Request for approval of the Final Investment Memo for the FY24 Precinct 3 GRADALL 3100, GRADALL 4100, and LEEBOY Paver project for an amount of $1,256,629 and request for approval of initial commercial paper funding in the amount of $1,260,000.
end
Project Description:
Harris County Precinct 3, Road & Bridge division is pursuing funding for the procurement of two new GRADALL EXCAVATORS, as mentioned above, and a LEEBOY PAVER for supporting our work to build, pave, maintain and improve roads and ditches, and for various other needs such as general construction, storm cleanup, and roadside maintenance.
Project Scope:
The project includes specifying and purchasing the three pieces of road building equipment for the sum of $1,256,629. This price includes all charges associated with the equipment, including delivery.
Justification:
To properly and efficiently build and maintain the Harris County roads and ditches in Precinct 3, and to provide the public with safe roads; as well as to properly maintain ditches and thus reduce or eliminate flooding from rain events, Precinct 3 Road & Bridge division needs modern, efficient equipment suited for the task. Having recently been given the responsibility to build and maintain more roads and ditches than any other Harris County precinct, Precinct 3 is in need of upgrades and replacements for several key pieces of equipment needed for that task. The flexibility of the GRADALLs and the versatility of the LEEBOY make them key pieces of equipment for our road building team.
Alternatives and Engagement:
Harris County Precinct 3 has some GRADALLs that are past their prime and are becoming more expensive to maintain. A LEEBOY paver currently owned recently suffered a significant mechanical failure, and replacing it with a higher efficiency model makes economic and operational sense at this time.
The alternatives of renting, leasing, or hiring outside contractors are all more expensive than owning the equipment, over the long run. Additionally, owning the equipment gives us better control over the scheduling and job quality than hiring outside groups to do the work.
Anticipated Project Expenditures and Timeline:
|
Scope of Work |
Quantity |
Estimated Cost |
Estimated Completion |
|
GRADALL 3100 |
1 |
$511,993.74 |
Jan/Feb 2024 |
|
GRADALL 4100 |
1 |
$578,799.64 |
Jan/Feb 2024 |
|
LEEBOY 7000 SERIES |
1 |
$165,835.44 |
Jan/Feb 2024 |
|
Total |
|
$1,256,628.82 |
- |
Alignment with Goal(s):
_ Justice and Safety
X Economic Opportunity
_ Housing
_ Public Health
X Transportation
X Flooding
X Environment
_ Governance and Customer Service
Previous Court Action:
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Date |
Agenda Item # |
Action Taken |
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Address:
For Precinct 3 Road Camps
6702 Miller Wilson Road, Crosby, TX 77532
4603 Spring Cypress Road, Spring, TX 77388
15530 Huffmeister Road, Cypress, TX 77429
Precinct(s): Precinct 3
|
Fiscal and Personnel Summary |
|
Service Name |
|
|
|
FY 24 |
FY 25 |
Next 3 FYs |
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Incremental Expenditures (do NOT write values in thousands or millions) |
|
Labor Expenditures |
$ |
$ |
$ |
|
Non-Labor Expenditures |
$1,260,000 |
$ |
$ |
|
Total Incremental Expenditures |
$1,260,000 |
$ |
$ |
|
Funding Sources (do NOT write values in thousands or millions) |
|
Existing Budget |
|
Choose an item. |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
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Total Current Budget |
$ |
$ |
$ |
|
Additional Budget Requested |
|
Commercial Paper |
$1,260,000 |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
|
Total Additional Budget Requested |
$1,260,000 |
$ |
$ |
|
Total Funding Sources |
$1,260,000 |
$ |
$ |
|
Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
- |
- |
|
Additional Positions Requested |
- |
- |
- |
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Total Personnel |
- |
- |
- |
Anticipated Court Date: 01/09/24
Anticipated Implementation Date (if different from Court date): 01/31/24
Legal funding compliance confirmed by: Paige Abernathy, Assistant County Attorney, 12/14/2023
Department Approval by: Curt Kates, Director - Budget & Finance
OMB CIP Team Approval by: William McGuinness, Director-Capital Projects & Infrastructure, 12/14/2023
Commercial Paper Request (For OMB use only):
Receiving Department: Commissioner, Precinct 3
Project PeopleSoft ID: TBD
CP Series Description: CP Series Description: Commercial Paper Series D-3 can be used for (1) construction of public works, (2) the purchase of automobiles, equipment and machinery, including computers, materials and supplies for the operation of the County’s precincts and departments (3) Professional services, including services provided by engineers, architects, attorneys, auditors, financial advisors, and fiscal agents, in connection with the contractual obligations described in (1) and (2).
Commercial Paper is being requested for the FY24 Precinct 3 GRADALL 3100, GRADALL 4100, and LEEBOY Paver project and is expected to be repaid within the next three fiscal years either through bonds, budgetary means or pay-as-you-go sources.
OMB Financial Management contact: Amy Perez, Deputy Executive Director, Office of Management and Budget