Primary Department: Purchasing
Primary Department Head/Elected Official: Paige McInnis
Secondary Department: County Clerk
Secondary Department Head/Elected Official: Aide' Rojas
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Award
Project ID (if applicable): 250022
Vendor/Entity Legal Name (if applicable): Elite Textile Trading LLC (Items 1-1, 2-1, 2-2, and 2-3); Mascot Metropolitan Inc (Items 2-1, 2-2, and 2-3)
MWBE Contracted Goal (if applicable): 0%
MWBE Current Participation (if applicable): 0%
Justification for 0% MWBE Participation Goal: 0% - Minimal MWDBE Availability
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request for approval of an award on the basis of lowest and best bid to Elite Textile Trading LLC and Mascot Metropolitan Inc in the amount of $200,000 based on estimated quantities and fixed unit pricing for certain items for election bags and related items for Harris County for the period of August 7, 2025 - August 6, 2026 with four (4) one-year renewal options (250022), Justification for 0% MWBE Participation Goal: 0% - Minimal MWDBE Availability.
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Background and Discussion:
N/A
Expected Impact:
Purchasing election bags and related items for Harris County through a term contract, rather than on a case-by-case basis, provides greater efficiency and operational reliability. A term contract ensures timely procurement and delivery of essential materials ahead of critical election deadlines, reduces administrative burden, and allows for better pricing through volume commitments. This proactive approach enhances election preparedness and supports the County's commitment to conducting timely and secure elections.
Alternative Options:
Case-by-Case Purchasing: Continue procuring election bags and related items on an as-needed basis. While this offers flexibility in ordering quantities, it increases the risk of supply chain delays, higher per-unit costs, and administrative inefficiencies due to repeated procurement efforts.
County Strategic Plan Goal: Choose an item.
County Strategic Plan Objective: Choose an item.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan:
Prior Court Action (if any): N/A
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Action Taken |
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Location: N/A
Address (if applicable): N/A
Precinct(s): Choose an item.
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Fiscal and Personnel Summary |
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Service Name |
Election Bags and Related Items for Harris County |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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Choose an item. |
$ |
$200,000 |
$200,00 |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Existing Budget |
$ |
$200,000 |
$200,000 |
$ |
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Additional Budget Request (Requires Fiscal Review Request Form) |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
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Total Funding Sources |
$ |
$ |
$ |
$ |
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Grants - Proposed Budget (For Grants Items only) |
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Labor |
Non-Labor |
Total |
No. of Grant Years |
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Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
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Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
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Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 8/7/2025
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Yinka Antwi, Director, Elections Department; Tamara L. Twiner, Senior Buyer, Harris County Purchasing
Attachments (if applicable): Letter