Department: Purchasing
Department Head/Elected Official: Paige McInnis
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Renewal
Project ID (if applicable): 220405
Vendor/Entity Legal Name (if applicable): QuestMark Information Management, Inc.
MWDBE Contracted Goal (if applicable): 0%
MWDBE Current Participation (if applicable): N/A
Justification for 0% MWDBE Participation Goal: 0% - Non-Divisible
Request Summary (Agenda Caption):
title
Request for approval of a renewal option with QuestMark Information Management, Inc. to provide and mail jury summons and related items for the District Clerk’s Office and Constables for the period of March 1, 2025 - February 28, 2026 at a cost of $97,995 (220405), Justification for 0% MWDBE Participation Goal: 0% - Non-Divisible.
end
Background and Discussion:
The county contract with QuestMark Information Management Inc., to provide and mail Jury Summons and related items for the Harris County District Clerk’s Office and Constables and should be renewed. QuestMark has consistently provided excellent customer service to meet the departments’ expectations and to continue the timeliness of the Jury Summons being mailed out to the citizens of Harris County.
Expected Impact:
The renewal of the contract is essential in order to continue utilizing QuestMark Information Management Inc., to provide and mail Jury Summons and related items for the Harris County District Clerk’s Office and Constables. The Jury Summons is an integral part of the justice system and having an active contract in place is necessary.
Alternative Options:
The only viable option is to renew and to continue to provide efficient services. This is the 2nd of 4 renewal. This vendor is a HUB.
Alignment with Goal(s):
X Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
_ Transportation
_ Flooding
_ Environment
_ Governance and Customer Service
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
2/21/23 |
457 |
Advertisement Approval |
|
3/14/23 |
224 |
Award |
|
1/9/24 |
183 |
Approval for 1st of 4 renewals. |
Location: N/A
Address (if applicable): N/A
Precinct(s): Choose an item.
|
Fiscal and Personnel Summary |
|
Service Name |
|
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
Other |
DCO |
$90,000 |
$90,000 |
$ |
|
1000 - General Fund |
CONSTABLE |
$7,000 |
$7,000 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Current Budget |
$ |
$97,000 |
$97,000 |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Request |
$ |
$ |
$ |
$ |
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 10/29/2024
Anticipated Implementation Date (if different from Court date): March 1 2025
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Wes McCoy, Chief Deputy of Administration; Judith Snively, Chief Deputy of Courts; Araceli Carrizales, Financial Services Administrator, Harris County District Clerk’s Office: Sergeant Bill Herr, Chief Chris Gore, Administrative Assistant Roxanne Black. Harris County Constable PCT 1; Martha Sloan, Contracts Administrator, Harris County Purchasing.
Attachments (if applicable): Letter