Primary Department: Purchasing
Primary Department Head/Elected Official: Paige McInnis
Secondary Department: Flood Control District
Secondary Department Head/Elected Official: Tina Petersen
Regular or Supplemental RCA: Supplemental RCA
Type of Request: Contract - Award
Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): Ewald II LLC (Item 2); Coufal-Prater Equipment LLC dba United Ag and Turf (Item 1)
MWBE Contracted Goal (if applicable): N/A
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: Exempt - Interlocal/Cooperative Agreement
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
title
Request by the Office of the Purchasing Agent for approval of a Sourcewell Cooperative Purchasing award on the basis of lowest quote by line item to Ewald II LLC (Item 2) in the amount of $67,154; and Coufal-Prater Equipment LLC dba United Ag and Turf (Item 1) in the amount of $83,418 for All-Terrain Vehicles (ATV) and Utility Task Vehicles (UTV) for the Flood Control District, Justification for 0% MWBE Participation Goal: Exempt - Interlocal/Cooperative Agreement.
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Background and Discussion:
An increase to the HCFCD maintenance budget was approved by voters in 2024. The increase will be used to hire new field crews to maintain critical storm water drainage infrastructure. These new ATVs and XUVs will be used by the new field crews.
Expected Impact:
Faster response to community reported storm water drainage problems. Progress towards the VATRE goal of a 67 year maintenance cycle.
Alternative Options:
N/A
County Strategic Plan Goal: 5. Minimize the impact of climate change and disasters.
County Strategic Plan Objective: H: Improve the condition and resilience of County transportation, flood control, and other infrastructure.
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): I4: Encourage the growth of natural habitats in County channels and improve cleanliness of green spaces while reducing debris and enhancing beautification.
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan:
Prior Court Action (if any): N/A
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Date |
Agenda Item # |
Action Taken |
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Location:
Address (if applicable): N/A
Precinct(s): Countywide
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Fiscal and Personnel Summary |
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Service Name |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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Tax Revenue - FCD |
$ |
$150,571.35 |
$150,571.35 |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
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Total Existing Budget |
$ |
$150,571.35 |
$150,571.35 |
$ |
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Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
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Total Funding Sources |
$ |
$ |
$ |
$ |
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Grants - Proposed Budget (To be filled out by Grants staff only) |
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Labor |
Non-Labor |
Total |
No. of Grant Years |
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Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
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Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
|
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 6/26/2025
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Rick Dixon, Flood Control District; Richard Pena, Buyer, Purchasing
Attachments (if applicable): Letter