Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: Housing and Community Development
Secondary Department Head/Elected Official: Thao Costis
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Amendment
Project ID (if applicable): 200226
Vendor/Entity Legal Name (if applicable): V & M Contractors LLC dba Paperwork Consulting
MWBE Contracted Goal (if applicable): 29%
MWBE Current Participation (if applicable):
Justification for 0% MWBE Participation Goal: N/A - Goal is not 0% and is listed above
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request that the County Judge execute an amendment to an agreement with V & M Contractors LLC dba Paperwork Consulting in the additional amount of $250,000 for disaster recovery construction management and labor standards monitoring services for the Housing and Community Development Department (Task 2) for the extended period of November 25, 2026 - May 25, 2027 (200226), MWBE Contracted Goal: 29%.
end
Background and Discussion:
This renewal facilitates the vendor’s continuing monitoring of Section 3 and Davis-Bacon & Related Acts (DBRA) labor compliance for multi-family affordable housing projects and single-family new construction projects and works closely with the Department of Economic Equity and Opportunity.
Expected Impact:
Approval of this extension will allow services to continue to be provided for Disaster Recovery programs
Alternative Options:
Not approving would require additional staff to take on these monitoring and compliance responsibilities.
County Strategic Plan Goal: 6. Help residents achieve housing stability.
County Strategic Plan Objective: U: Build and preserve affordable housing, particularly for low-income families.
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
5/25/2021 |
208 |
Award |
|
11/19/2022 |
166 |
1st Renewal |
|
12/19/2023 |
273 |
2nd Renewal |
|
10/8/2025 |
272 |
3rd Renewal |
|
10/16/2025 |
369 |
4th Renewal Approved |
Location:
Address (if applicable): N/A
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
Labor and Compliance Monitoring |
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
Grant |
$ |
$ |
$250,000.00 |
$250,000.00 |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
$ |
$ |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
$ |
$250,000.00 |
$ |
|
Grants - Proposed Budget (For Grants Items only) |
|
|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
|
Personnel (Fill out section only if requesting new Position Control Numbers (PCN)s) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
|
County Attorney’s Office Legal Review (for Harris County Code Items only) |
|
CAO Reviewer Name and Title |
|
CAO Review Completion Date |
Click or tap to enter a date. |
Anticipated Court Date: 10/15/2026
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Disaster Recovery related item
Contact(s) name, title, department: Peter Graham, Purchasing Manager, HC Housing & Community Development; Sam Borders, Director, Multi-Family Housing Development, HC Housing & Community Development Department, Nancy Garcia, HC Purchasing
Attachments (if applicable): Letter, Amendment