Primary Department: Purchasing
Primary Department Head/Elected Official: Paige McInnis
Secondary Department: Universal Services
Secondary Department Head/Elected Official: Sindhu Menon
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Award
Project ID (if applicable): 240220
Vendor/Entity Legal Name (if applicable): Multiple Vendors
MWBE Contracted Goal (if applicable): 0%
MWBE Current Participation (if applicable):
Justification for 0% MWBE Participation Goal: 0% - Non-Divisible
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
title
Request for approval of an award on the basis of lowest and best bid by line item to multiple vendors in the amount of $10,500,000 based on estimated quantities and fixed unit pricing for repair parts, labor, services and related items for Ford, General Motors, Nissan, Toyota, and Stellantis Automobiles and light, medium, heavy-duty trucks for Harris County for the period of March 5, 2025 - March 4, 2026 with four (4) one-year renewal options (240220), Justification for 0% MWBE Participation Goal: 0% - Non-Divisible.
end
Background and Discussion:
This contract will be used to supply our repair facilities with automotive parts and supplies for our cars
light, medium, and heavy-duty trucks. Also, on an as needed basis it will enable us to use the service department at the dealership as a supplement to our facilities for heavy duty and/or time-consuming repairs.
Expected Impact:
Awarding this contract will allow us to continue to save County funds by purchasing the items needed through
the bid process, and it will empower us to return the County fleet to the street quicker by utilizing the dealer
service department when needed in keeping the more difficult repairs out of our shops.
Alternative Options:
Many items can be purchased from aftermarket suppliers, and we already utilize that option, but there are no
alternatives for factory only parts. For the service side we can perform the repairs ourselves, but it will cause a
delay in returning vehicles back to their respective departments due to the increased workload.
County Strategic Plan Goal: 2. Connect our community with safe, reliable, equitably distributed, and well-maintained infrastructure.
County Strategic Plan Objective: N/A
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan:
Prior Court Action (if any): N/A
|
Date |
Agenda Item # |
Action Taken |
|
|
|
|
Location: N/A
Address (if applicable): N/A
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
|
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
Other |
$4,000,000 |
$6,500,000 |
$10,500,000 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$4,000,000 |
$6,500,000 |
$10,500,000 |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Sources |
$4,000,000 |
$6,500,000 |
$10,500,000 |
$ |
|
Grants - Proposed Budget (To be filled out by Grants staff only) |
|
|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 3/5/2025
Anticipated Implementation Date (if different from Court date): 3/5/2025
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Tommy Ward, Fleet Director, Universal Services-Fleet; Luke Herdrich, Senior Buyer, Purchasing
Attachments (if applicable): Letter