Primary Department: County Engineer
Primary Department Head/Elected Official: Milton Rahman, PhD, P.E., PMP, CFM, County Engineer
Managing Department: County Engineer
Managing Department Head/Elected Official: Milton Rahman, PhD, P.E., PMP, CFM, County Engineer
Regular or Supplemental RCA: Regular RCA
Type of Request: Investment Memo
Investment Memo Type: Final Investment Memo
Project Name: HVAC Repair and Replacement
Project ID (if applicable): MF0HVAC
Vendor Legal Name (if applicable): N/A
MWBE Contracted Goal (if applicable): N/A
MWBE Current Achievement (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Incremental Authorization Requested: $19,448,000
Total Estimated Project Cost: $84,900,000 (FY27-FY31)
Request Summary:
title
Request for approval of a Final Investment Memo for the HVAC Repair and Replacement projects, for an incremental amount of $19,448,000 for a total authorization of $20,550,000 for FY 2027.
end
Project Description:
These funds are intended to support new construction projects and ongoing lifecycle management projects across Harris County. These funds are required to complete the new construction, renovations, repairs, or improvements of HVAC and Related systems in County facilities. HVAC and HVAC Controls were previously separate CIP’s, they have now been combined into this one HVAC CIP due to the design, vendors, and procurement similarities on projects.
Below are the planned allocations; there might be changes in the County’s needs that result in minor operational changes and funding for the projects throughout the Fiscal Year. The County Engineer is authorized to adjust scope and projects at their discretion within the program. Any additional financial authorizations would go through Commissioners Court approval.
Anticipated Project Expenditures and Timeline:
|
Project Scope Breakdown |
Estimated Cost |
Estimated Completion |
|
Annex 53 - Admin Building - HVAC Modernization (Phase 1) |
$1,046K |
FY 2028 |
|
Aldine Branch Library - HVAC Replacements and Upgrades |
$364k |
FY 2027 |
|
Annex 44 - Anderson Clayton - HVAC Modernization (Phase 1) |
$859k |
FY 2027 |
|
Annex 08 - Baytown Annex - MEP Replacements and Upgrades |
$95k |
FY 2028 |
|
Annex 10 - Clear Lake Annex - HVAC Replacements and Upgrades |
$1,523k |
FY 2028 |
|
Annex 25 - Kyle Chapman - HVAC Replacements and Upgrades |
$1,482k |
FY 2028 |
|
Annex 26 - Jim Fonteno Courthouse - HVAC Replacements and Upgrades |
$758k |
FY 2028 |
|
Central Plant - Heat Exchanger Modifications |
$32k |
FY2027 |
|
Children’s Assessment Center - Chiller and HVAC Modernizations (Phase 1) |
$1,020k |
FY2027 |
|
Annex 26 - Congress Plaza - Controls and Humidity Monitoring, HVAC Upgrades |
$226k |
FY2027 |
|
Annex 65 - Criminal Justice Center - Building Automation System Installation |
$2,789k |
FY2027 |
|
Crosby Branch Library - HVAC and Controls Installations |
$1,819k |
FY2027 |
|
District V Patrol - HVAC Replacements and Upgrades |
$136k |
FY2027 |
|
Annex 18 - US Data Center - HVAC Replacements and Upgrades |
$4,172k |
FY2027 |
|
Maud Smith Marks Branch Library - HVAC Replacements and Upgrades |
$227k |
FY2027 |
|
MEP Shop - HVAC Replacements |
$68k |
FY2027 |
|
North Buffalo Bayou Plant - VFD and MEP Replacements |
$86k |
FY2027 |
|
Annex 2 - HVAC Replacements and Upgrades (Phase 1) |
$1,358k |
FY2028 |
|
HCSO High Water Rescue - Replacement of HVAC Units and Upgrades |
$80k |
FY2027 |
|
Annex 84 - Sylvester Turner Admin Building - Chiller Demo and Removal |
$318k |
FY2027 |
|
Vehicle Maintenance Building - Replace and Upgrade HVAC |
$224k |
FY2027 |
|
FY 2027 Authorization |
$18,682k |
FY 2028 |
|
Contingency |
$1,868K |
|
|
FY 2027 Total Authorization |
$20,550K |
|
|
Unencumbered Carryforward from FY2026 |
$(1,102)K |
|
|
FY 2027 Incremental Authorization |
$19,448K |
|
Justification & Alternatives:
The County continues to expand with new construction and make progress on its backlog of HVAC deferred repairs and maintenance. Failure to maintain, modernize, and upgrade the County's existing facilities or to address end-of-life conditions across Harris County buildings will result in delays in new construction and renovations and more expensive deferred maintenance, as well as the closure of certain areas, non-code compliance, and most importantly, risks to life/ safety. HVAC systems must operate at a high level of functionality to ensure a comfortable temperature, and air quality, which is critical to building occupancy and functionality. Well-maintained HVAC systems are also important because they are linked to the fire alarm system via smoke alarms within the duct system, dampers that open and close, and building exhaust during a fire or smoke event.
The Office of the County Engineer (OCE) continues to experience the effects of previous years’ inflation regarding materials and labor for construction projects. The cost of individual materials varied significantly the previous fiscal year due to national and international events; this is expected to continue through the next Fiscal Year.
Not funding this program would lead to an even greater backlog of deferred maintenance to perform later and, in some cases, could create hazards to life and safety. Furthermore, not funding this program would delay many new construction and renovation projects. Delays in new construction start and renovations will have a negative impact on the project timelines and may increase costs due to increased deterioration of infrastructure, potential bid increases, and increases in material and labor costs.
Anticipated Impact on Other Funds (If Applicable):
|
Fund Code |
Description |
Estimated Cost |
Funding Method (Existing or Future Budget Request Required) |
Estimated Date of Needs |
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$- |
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- |
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$- |
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- |
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Total |
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$- |
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- |
County Strategic Plan Goal: 2. Connect our community with safe, reliable, equitably distributed, and well-maintained infrastructure.
County Strategic Plan Objective: R: Enhance disaster preparedness, response, recovery, and resiliency.
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): T2: Make County buildings more energy efficient.
Housing Initiative (Goal 6): N/A
Decision Analysis Matrix Score (rubric on last page): 9
Previous Court Action:
|
Date |
Agenda Item # |
Action Taken |
|
8/1/2017 |
4.d.4 |
$3M CP allocation |
|
8/28/2018 |
1.o.3 |
$5M authorization |
|
9/11/2018 |
3.f.6 |
$2M CP allocation |
|
1/29/2019 |
4.g.6 |
$1M CP allocation |
|
1/29/2019 |
4.g.6 |
$1M CP allocation |
|
6/4/2019 |
CIP |
$3M authorization in interim CIP |
|
7/9/2019 |
3.f.1 |
$1M CP allocation |
|
8/27/2019 |
4.e.3 |
$2M CP allocation |
|
1/7/2020 |
II.1.d |
$5M authorization in FY20 CIP |
|
5/19/2020 |
4.f.2 |
$4M CP allocation+ |
|
7/14/2020 |
4.h.4 |
$1M CP allocation |
|
3/9/2021 |
88 |
Harris County - Proposed Capital Improvements Program; Facility and Maintenance Projects: Heating, Ventilation Air Conditioning (HVAC) Repair and Replacement Countywide, pages 281 and 289 ($6,472,685 authorization for FY21-22) |
|
8/24/2021 |
94 |
$657,359 authorization increase; $5.25M CP allocation |
|
3/8/2022 |
109 |
Request for approval of a Final Investment Memo for the Heating, Ventilation Air Conditioning (HVAC) Repair and Replacement Countywide project for an additional $1,477,000 for a SFY 22 authorization of $5,750,000 for Facilities and Property Maintenance. (p.13) |
|
10/1/2022 |
125 |
Request for approval of a Final Investment Memo for the Heating, Ventilation Air Conditioning (HVAC) Repair and Replacement Countywide project for an additional $7,124,000 for a FY 2023 authorization of $11,510,000. 22-6660 |
|
2/21/2023 |
23.03 |
Request for approval of commercial paper funding for the Office of the County Engineer for the Heating, Ventilation Air Conditioning (HVAC) Repair and Replacement Countywide project in the amount of $2,000,000 for a total of $21,250,000. |
|
8/29/2023 |
23.15 |
Request for approval of a Final Investment Memo for the Heating, Ventilation Air Conditioning (HVAC) Repair and Replacement Countywide project for an additional $20,839,000 for an FY24 authorization of $22,650,000. |
|
10/31/2023 |
23.19 |
Request for approval of commercial paper funding for the Office of the County Engineer for the Heating, Ventilation Air Conditioning (HVAC) Repair and Replacement Countywide project in the amount of $2,000,000 for a total of $23,250,000. |
|
6/4/2024 |
24.16 |
Request for approval of commercial paper funding for the Office of the County Engineer for the Heating, Ventilation Air Conditioning (HVAC) Repair and Replacement Countywide project in the amount of $3,000,000 for a total of $26,250,000. |
|
12/10/2024 |
119 |
Request for approval of a Final Investment Memo for the Heating, Ventilation Air Conditioning (HVAC) Replacement Countywide project for an incremental authorization of $35,115,000 for an FY2025 total authorization of $35,940, 000. |
Address: Countywide
Precinct(s): Countywide
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Fiscal and Personnel Summary |
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Current Fiscal Year Cost |
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Funding Sources |
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Existing Budget |
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Total Current Budget |
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Additional Budget Request |
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Commercial Paper |
$ |
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Total Additional Budget Request |
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Total Funding Request |
$ |
$ |
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$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 9/22/2026
Anticipated Implementation Date (if different from Court date): 10/1/2026
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Legal funding compliance confirmed by: Paige Abernathy, First Assistant County Attorney-Legal Operations, 8/15/2024
Department Approval by:
Ross Hosket, P.E., CFM, ENV-SP, Director - Building Operations Services, Office of County Engineer
Samuel Peña, Chief Operating Officer, Office of County Engineer
OMB CIP Team Approval by: William McGuinness, Director-Capital Projects & Infrastructure, 9/11/2026
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Commercial Paper Request (For OMB use only):
Receiving Department: N/A
Project PeopleSoft ID: N/A
CP Series Description: N/A
OMB Financial Management contact: N/A