Primary Department: County Engineer
Primary Department Head/Elected Official: Dr. Milton Rahman, PhD, P.E., PMP, CFM, ENV-SP
Managing Department: County Engineer
Managing Department Head/Elected Official: Dr. Milton Rahman, PhD, P.E., PMP, CFM, ENV-SP
Regular or Supplemental RCA: Regular RCA
Type of Request: Investment Memo
Investment Memo Type: Final Investment Memo
Project Name: Plumbing Systems Repair and Replacement Countywide
Project ID (if applicable): MF0Z6
Vendor Legal Name (if applicable): N/A
MWBE Contracted Goal (if applicable): N/A
MWBE Current Achievement (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Incremental Authorization Requested: $13,895,000
Total Estimated Project Cost: $15,295,000
Request Summary:
title
Request for approval of the Final Investment Memo for the Plumbing Systems Repair and Replacement project (continuous) for an additional incremental authorization of $13,895,000 for a total FY2025 authorization of $15,295,000.
end
Project Description:
These funds are intended to support new construction in the coming fiscal year and the continuous lifecycle management and resiliency upgrades for county facilities. The projects will identify and address all required upgrades and enhancements of plumbing systems in County facilities that are currently maintained by the Office of County Engineer. This includes sewer systems, domestic water supply, fire safety systems, pumps, improving existing equipment with safer more reliable materials, and installing more efficient fixtures. These projects will ensure the county facilities plumbing infrastructure is updated, resilient, and functional to ensure support to county residents through the years and upcoming disaster seasons.
Below are the planned allocations; there might be changes in the County’s needs that result in minor operational changes for the projects throughout the Fiscal Year, but the overall scope will remain the same, and any additional authorization would go through Commissioners Court approval.
Anticipated Project Expenditures and Timeline:
|
Project Scope Breakdown |
Estimated Cost |
Estimated Completion |
|
1010 Lamar - Storm and Sanitary Drain Pipe Replacement |
$1,600K |
FY 2026 |
|
1010 Lamar - Domestic Water Tank Replacement |
$1,200K |
FY 2026 |
|
1010 Lamar - Design and Long Lead Items Building Re-Coring |
$5,500K |
FY 2026 |
|
1111 Fannin - Fire Water Pump Replacements |
$490K |
FY 2026 |
|
1302 Preston (Annex 2) - Plumbing Upgrades |
$2,110K |
FY 2026 |
|
1200 Congress (Annex 50) - Replacement of Sub-Slab Sanitary Sewer Lines/Domestic Water |
$300K |
FY 2026 |
|
701 West Baker, Baytown (Annex 8) - Architectural and MEP Upgrades Design Only |
$350K |
FY 2025 |
|
701 W Baker Rd, Baytown (Annex 8) - HVAC/Controls Upgrades |
$50K |
FY 2025 |
|
Downtown Central Plants Major Connecting Pipe - Redesign |
$500K |
FY 2026 |
|
701 San Jacinto Jail - Domestic Water Mezzanine Tank Refurbishment |
$1,200K |
FY 2025 |
|
Contingency - Countywide |
$1,995K |
FY 2026 |
|
Total FY 2025 Projects |
$15,295k |
|
|
Unencumbered Current Balance |
$(1,400K) |
|
|
Total |
$13,895k |
|
Justification & Alternatives:
This program seeks to construct critical plumbing repairs and improvements throughout county facilities that will significantly address health and safety of building tenants (Sanitary, Fire Water and Domestic Water Projects), energy efficiencies (Central Plan Connecting Pipe , 1010 Lamar building Re-Coring, higher efficient pipes and Fixtures in all projects), and resiliency of county facilities (All projects will upgrade the existing plumbing infrastructure nearly 30-50 years old to current significantly more resilient standards).
Failure to maintain, modernize and upgrade the County's existing facilities will result in significantly more expensive deferred maintenance, future inflation costs, closure of certain areas, non-code compliance, and, most importantly, risks to life/safety. Plumbing systems are critical and or required to support the building infrastructure and to allow occupancy. Domestic supply and wastewater capacity is a building code requirement. Running water and flushing toilets are required to maintain the functionality of a facility; without this critical infrastructure, a facility will be shut down. Savings would be a challenge to calculate because failures are unpredictable. If the facilities are not updated, the severely degraded plumbing will continue to fail effecting the resiliency of facilities and ability of county staff to use those facilities for normal operations or disaster recovery operations.
Not funding this program would lead to an even greater backlog of deferred maintenance to perform later and, in some cases, could create hazards to life and safety. Delay in project timeline may increase costs due to increased deterioration of infrastructure, potential bid increases, and increase in material and labor costs.
Anticipated Impact on Other Funds (If Applicable):
|
Fund Code |
Description |
Estimated Cost |
Funding Method (Existing or Future Budget Request Required) |
Estimated Date of Needs |
|
|
|
$- |
|
- |
|
|
|
$- |
|
- |
|
Total |
|
$- |
|
- |
County Strategic Plan Goal: 1. Make Harris County safer and more just.
County Strategic Plan Objective: C: Improve safety and health conditions in the jail.
Justice/Safety Initiative (Goal 1): C1: Support the Jail and Community Safety Infrastructure Governance Advisory Committee’s and Resident Advisory Committee’s efforts to increase non-carceral options and improve safety, security, and other conditions in jail facilities.
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): T2: Make County buildings more energy efficient.
Housing Initiative (Goal 6): N/A
Decision Analysis Matrix Score (rubric on last page): 13
Previous Court Action:
|
8/28/2018 |
1.o.7 |
Approved: $500K authorization |
|
9/11/2018 |
3.f.3 |
Approved: $500K CP allocation |
|
6/4/2019 |
CIP |
Approved: $2M authorization per Interim CIP |
|
7/9/2019 |
3.f.5 |
Approved: $2M CP allocation |
|
12/17/2019 |
4.i.11 |
Approved: $1M CP allocation |
|
1/7/2020 |
II.1.d |
Approved: $2M authorization per FY20 CIP |
|
7/14/2020 |
4.h.6 |
Approved: $1M CP allocation |
|
3/9/2021 |
88 |
Approved: Harris County - Proposed Capital Improvements Program; Facility and Maintenance Projects: Plumbing Systems Repair and Replacement Countywide, pages 281 and 291 ($2,428,570 authorization for FY21-22) |
|
8/24/2021 |
94 |
Approved: $1,928,570 incremental authorization reduction; $2,245,000 CP reduction |
|
3/8/2022 |
113 |
Approved: Request for approval of a Final Investment Memo for the Plumbing Systems Repair and Replacement Countywide project for an additional $912,000 for a SFY 22 authorization of $1,415,000 for Facilities and Property Maintenance and request for approval of commercial paper funding for Engineering for the project in the additional amount of $495,000 for a total of $2,750,000. (p.13) |
|
10/18/2022 |
127 |
Approved: Request for approval of a Final Investment Memo for the Plumbing Systems Repair and Replacement Countywide project for an additional $1,646,000 fora FY 2023 authorization of $2,662,000. 22-6664 |
|
8/29/2023 |
23-4874 <https://harriscountytx.legistar.com/LegislationDetail.aspx?ID=6325968&GUID=B1597E3E-E64E-4B3B-B9CE-57FD154F8A09&Options=ID%7CText%7C&Search=Plumbing&FullText=1>Approved: Request for approval of a Final Investment Memo for the Plumbing Systems Repair and Replacement Countywide project for an additional $516,000 for a total FY24 authorization of $2,683,000. |
|
Address: Multiple
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
|
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
|
|
|
|
|
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Current Budget |
$ |
$ |
$ |
$ |
|
Additional Budget Request |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Request |
$ |
$ |
$ |
$ |
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 1/23/2025
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Legal funding compliance confirmed by: Paige Abernathy, Assistant County Attorney, 7/30/2024
Department Approval by: Ross Hosket, P.E., CFM, ENV-SP, Director - Building Operations Services, Office of the County Engineer
OMB CIP Team Approval by: William McGuinness, Director-Capital Projects & Infrastructure, 1/7/2025
________________________________________
Commercial Paper Request (For OMB use only):
Receiving Department: N/A
Project PeopleSoft ID: N/A
CP Series Description: N/A
OMB Financial Management contact: N/ADecision Analysis Matrix scoring tool - Commissioners Court has approved the rubric below for scoring capital projects. Please complete the last two rows for OMB review.
|
Scoring option |
Strategic Plan alignment (3x weighting) |
Evidence base |
Impact on outcomes |
Cost effectiveness |
Ease of implementation |
Collaboration / partnerships |
Environmental sustainability |
Equity |
Total |
|
-1 |
Antithetical to one or more aspects of the Strategic Plan |
Evidence shows net negative impact on the intended goal |
Impact is clearly negative |
Costs expected (or shown) to outweigh benefits |
County has no/limited existing capabilities and dependencies are likely to impede |
Could negatively impact relationships with partners |
Negatively impacts environment and/or climate change mitigation efforts |
Inequitable |
n/a |
|
0 |
Does not align to a Strategic Objective |
Evidence base is not well defined or measurable |
Size of impact on one or more strategic outcomes is negligible or unclear |
Net comparison is unclear |
County has no/limited existing capabilities or dependencies are likely to impede |
Does not involve collaboration with partners |
Net neutral impact on environment and/or climate change mitigation efforts |
Does not consider equity to a meaningful degree |
n/a |
|
1 |
Aligns to a Strategic Objective but not to a Strategic Initiative |
Limited evidence-based research on outcomes; may have qualitative/theoretical support |
Outcomes are defined but without target levels and/or expected impact is moderate |
Moderate direct/indirect benefit relative to costs |
County has existing capability to implement or dependencies are unlikely to impede |
Moderately expands County leverage through collaboration with partner(s) |
Marginally positive impact on environment and/or climate change mitigation efforts |
Considers equity to a meaningful degree, but not comprehensively |
n/a |
|
2 |
Aligns to a Strategic Objective and a Strategic Initiative |
Outcomes are directly supported by evidence base or credible research supports anticipated outcomes |
Outcomes are clearly defined and include target levels; expected impact on outcomes is high |
Significant direct/indirect benefit relative to costs |
County has existing capability to implement and dependencies are unlikely to impede |
Significantly expands County leverage through collaboration with partner(s) |
Positively impacts environment and/or climate change mitigation efforts |
Considers equity meaningfully and comprehensively |
n/a |
|
Score (-1,0,1,2) |
6 |
1 |
1 |
1 |
2 |
0 |
2 |
0 |
13 |
|
Rationale |
Objective: Improve safety and health conditions in the jail. Initiative: Support the Jail and Community Safety Infrastructure Governance Advisory Committee’s and Resident Advisory Committee’s efforts to increase non-carceral options and improve safety, security, and other conditions in jail facilities. |
Per County Strategic Plan Objective C, it improves safety and health conditions in the jail. Per Climate/Resilience Initiative Goal 5, it makes County buildings more energy efficient. |
Per County Strategic Plan Goal 1, it makes Harris County safer and more just. |
Per Climate/Resilience Initiative Goal 5, it makes County buildings more energy efficient and cost effective. |
County has existing capability to implement, and dependencies are unlikely to impede. |
It does not involve collaboration with partners. |
Per Climate/Resilience Initiative Goal 5, it makes County buildings more energy efficient. |
Goal not applicable to request. |
n/a |