Primary Department: Human Resources and Talent
Primary Department Head/Elected Official: Sakita Douglas, Interim Chief People Officer
Secondary Department: N/A
Secondary Department Head/Elected Official: N/A
Regular or Supplemental RCA: Regular RCA
Type of Request: Policy
Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): N/A
MWBE Contracted Goal (if applicable): N/A
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: N/A - Goal not applicable to request
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
title
Request for approval to suspend the approval process for changes involving certain position reclassifications for all departments and to notify Court of the reclassifications on regularly scheduled Court, Business and Special meetings.
end
Background and Discussion:
On December 10, 2024, Court approved the temporary suspension of the reclassification approval policy for newly elected officials for January - March 2025. This request is to extend the suspension to all departments until after the completion of the Compensation and Pay Equity Project when current job descriptions will be available for all positions. Additionally, this request applies to all reclassifications except those involving reclassifying positions to a director title (Assistant Director, Director, Deputy Director, etc.) or equivalent and above. Currently the review, approval and implementation time for reclassifications takes from 4 - 6 weeks. However, due to the volume, limited resources, approval process, and processing time those changes are often delayed and moved to subsequent agendas, which adversely impacts departments abilities to implement their requests on the desired effective dates. Furthermore, Commissioners Court approval will continue to be required on new classifications (higher than existing ones in the same hierarchy) resulting from reclassification requests. This practice was in place prior to the reclassification policy which was implemented in 2023. Budget reviews will be conducted on reclassifications that require Court approval and all positions will be formally reviewed as part of the Compensation and Pay Equity Project. For the purpose of transparency, all reclassifications which fall within the parameters of this agenda request will be reported to Commissioners Court on a transmittal for each scheduled Court, Business and Special Court meetings in order to inform Commissioners Court of the transactions. Those which require Court approval will continue to be submitted as agenda items, but with an increased frequency of scheduled Court, Business and Special Court meetings.
Expected Impact:
This request will enable departments to reclassify positions as needed and implement staff changes as quickly as possible. It is estimated that implementation time for reclassifications would be reduced by at least 75%.
Alternative Options:
If this request is not approved, we will need 12 new positions to better manage the volume of reclassification requests and to formally review, create, and update job descriptions, market price the job descriptions and submit requests to Commissioners Court for approval on the regular agendas. The estimated annual labor and non-labor costs of the new positions are $923,520 and $159,563 respectively and we will return to Court to request funding.
County Strategic Plan Goal: N/A
County Strategic Plan Objective: N/A
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan: N/A
Prior Court Action (if any):
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Date |
Agenda Item # |
Action Taken |
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10/10/2024 |
52 |
Approval of request to temporarily suspend the approval policy for changes involving position reclassifications from newly elected officials for January - March 2025. |
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05/07/2024 |
288 |
Amend the Position Management Policy to exclude items for court approval where the salary range maximum will be less than $50 per hour or if the salary range maximum is decreasing except for any reclassifications that may result in a Senate Bill 23 budget impact. Any reclassifications not requiring Commissioners Court approval will continue to be submitted as a transmittal on the agenda. To change the Position Management Policy to remove the need for approval of reclassifications with the same salary range. |
|
11/14/2023 |
14 |
Approval of the updated policies for approvals of position change requests. |
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10/10/2023 |
26 |
Discussion on and partial approval of position management policy. |
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09/19/2023 |
23 |
Transmittal accepted. |
Location: N/A
Address (if applicable): NA
Precinct(s): Countywide
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Anticipated Court Date: 1/9/2025
Anticipated Implementation Date (if different from Court date): 1/11/2025
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Amanda Porter, Director, Compensation, Human Resources and Talent
Attachments (if applicable): N/A