Department: Purchasing
Department Head/Elected Official: DeWight Dopslauf
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Renewal
Project ID (if applicable): 190334
Vendor/Entity Legal Name (if applicable): Kofile Technologies, Inc.
MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Participation (if applicable): N/A
Justification for 0% MWDBE Participation Goal: 0% - Non-Divisible
Request Summary (Agenda Caption):
title
Request for approval of a renewal option with Kofile Technologies, Inc. for historical record preservation services and related items for the District Clerk's Office for the period of May 25, 2024 - May 24, 2025 at a cost of $400,000 (190334), Justification for 0% MWDBE Participation Goal: 0% - Non-Divisible.
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Background and Discussion:
Harris County District Clerk has successfully completed the first two years of the approved job number 19/0334 for Historical Records Preservation Services and Related Items. The services and final products provided by Supplier Kofile Technologies, Inc., continue being satisfactory. The District Clerk’s Office would like to proceed with the allowed renewal for term May 25, 2024 through May 24, 2025.
Expected Impact:
Approval to renew contract/agreement will allow the District Clerk’s Office to continue utilizing the necessary services to preserve the historical documents currently housed at Records Center located at 5900 Canal St
Alternative Options:
There are no other established alternative options known at this time to continue the preservation of the historical documents.
Alignment with Goal(s):
_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
_ Transportation
_ Flooding
_ Environment
X Governance and Customer Service
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
5-25-2021 |
223 |
Award |
|
8-22-2022 |
215 |
Order -Change to Kofile |
|
4-25-2023 |
264 |
Amendment |
|
5-16-2023 |
240 |
Renewal 2 |
Location:
Address (if applicable): Records Center 5900 Canal St., Houston, Texas 77011
Precinct(s): Choose an item.
|
Fiscal and Personnel Summary |
|
Service Name |
Records Management |
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
Other |
$ |
$400,000 |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Current Budget |
$ |
$400,000 |
$ |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$0 |
$ |
$ |
|
Total Funding Request |
$ |
$400,000 |
$ |
$ |
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: March 26, 2024
Anticipated Implementation Date (if different from Court date): N/A
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Wes McCoy, Chief Deputy of Administration, Judith Snively, Chief Deputy of Courts, Araceli Carrizales, Financial Services Administrator, Teresa Browder, Senior Buyer Purchasing
Attachments (if applicable): Letter