Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: County Engineer
Secondary Department Head/Elected Official: Milton Rahman
Regular or Supplemental RCA: Supplemental RCA
Type of Request: Contract - Award
Project ID (if applicable): 250127
Vendor/Entity Legal Name (if applicable): Tejas Office Products; Imperial Dade Gulf Coast Paper; Sam Tell and Sons Inc; Atlantic Tape and Packaging
MWBE Contracted Goal (if applicable): N/A
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: 0% - Drop Shipped
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request by the Office of the Purchasing Agent for approval of an award on the basis of lowest complete bids to Tejas Office Products, Inc; Imperial Dade; Sam Tell & Son, Inc; and Atlantic Tape and Packaging in the amount of $1,600,000 based on estimated quantities and fixed unit pricing for bathroom and kitchen paper products for Harris County for the period of September 18, 2025 - September 17, 2026 with four (4) one-year renewal options (250127), Justification for 0% MWBE Participation Goal: 0% - Drop Shipped.
end
Background and Discussion:
Harris County departments require a reliable and continuous supply of bathroom and kitchen paper products to support day-to-day operations across multiple facilities, including community centers, service centers, administrative offices, and detention facilities.
This procurement will provide Harris County with flexibility to accommodate fluctuating usage levels and ensure timely deliveries to all designated locations. The awarded vendor(s) will be required to maintain sufficient stock levels and comply with all specifications, including product quality standards, packaging, and delivery requirements.
Expected Impact:
Approval of this contract will ensure that Harris County departments have uninterrupted access to essential bathroom and kitchen paper products, supporting the health, safety, and comfort of employees, residents, and visitors in County facilities
Alternative Options:
N/A
County Strategic Plan Goal: Choose an item.
County Strategic Plan Objective: Choose an item.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan:
Prior Court Action (if any): N/A
|
Date |
Agenda Item # |
Action Taken |
|
|
|
|
Location:
Address (if applicable): N/A
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
|
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
Choose an item. |
$ |
$1,600,000 |
$ |
$1,600,000 |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
$1,600,000 |
$ |
$1,600,000 |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
$ |
$ |
$ |
|
Grants - Proposed Budget (For Grants Items only) |
|
|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 9/18/2025
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Debjani Chakravarty, Director, Office of the County Engineer; Kandy Buntyn, Purchasing Manager, Sheriff’s Office, Hank Griffith, Senior Director of Finance Operations, Precinct 4; Tamara L. Twiner, Senior Buyer, Purchasing
Attachments (if applicable): Letter, Bid Table.