Department: District Clerk
Department Head/Elected Official: Marilyn Burgess
Regular or Supplemental RCA: Regular RCA
Type of Request: Financial Authorization
Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): N/A
MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Participation (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Request Summary (Agenda Caption):
title
Request for approval of a vehicle allowance for a position.
end
Background and Discussion:
In accordance with LGC §152.011 and LGC §152.901, Harris County Commissioners Court’s policy has been to grant a monthly vehicle allowance to elected and appointed County officials as well as to certain County employees to compensate them for using their personal vehicle while on County business within Harris County, but to allow for reimbursement for travel expenses for vehicle usage outside of Harris County if the reimbursement for using the personal vehicle is less than or equal to airfare to the same destination, considering all relevant factors, as determined and approved by the department. As approved by Commissioners Court, the current maximum monthly allowance is $575 (car) and $585 (motorcycle) for law enforcement officers and, subject to Commissioners Court approval, $550 for elected officials and department heads and $420 for other non-law enforcement personnel.
As provided under County Auditor’s Policy I.1-1, the request by the District Clerk’s Office is for a vehicle allowance for a position in the Executive Division. Once the vehicle allowance is approved by Commissioners Court it will be implemented for an ongoing basis and is to be cancelled only upon the request of the District Clerk. The amount for the vehicle allowance for the position will be $400.00 monthly and an annual cost of $4,800.00. The anticipated effective date will be pay period beginning 07/27/2024, and considering the four pay periods remaining in current Fiscal Year 2024 there is an estimated cost of $800.00 impacting the District Clerk’s General Fund FY2024 Budget.
Expected Impact:
The amount for the vehicle allowance for the position once approved will be $400.00 monthly and $4,800.00 annually.
Alternative Options: The alternative option is to not give a vehicle allowance.
Alignment with Goal(s):
X Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
_ Transportation
_ Flooding
_ Environment
_ Governance and Customer Service
Prior Court Action (if any): N/A
|
Date |
Agenda Item # |
Action Taken |
|
|
|
|
Location:
Address (if applicable):
Precinct(s): Choose an item.
|
Fiscal and Personnel Summary |
|
Service Name |
Elected Official |
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
1000 - General Fund |
$400.00 |
$ |
$400.00 |
$4,800.00 |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Current Budget |
$400.00 |
$ |
$400.00 |
$4,800.00 |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Request |
$ |
$ |
$ |
$ |
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 07/15/2024
Anticipated Implementation Date (if different from Court date): 07/27/2024
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Wes McCoy, Chief Deputy of Administration; Judith Snively, Chief Deputy of Courts; Araceli Carrizales, Financial Services Administrator.
Attachments (if applicable): N/A