Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: County Library
Secondary Department Head/Elected Official: Edward Melton
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Award
Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): SHI Government Solutions, Inc.
MWBE Contracted Goal (if applicable): N/A
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: Exempt - Interlocal/Cooperative Agreement
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
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Request for approval of a Sourcewell Cooperative Purchasing Program award on the basis of low quote and that the County Judge execute an addendum to an agreement with SHI Government Solutions, Inc. in the amount of $528,160 for PC and print management software platform for public libraries for the Public Library for the period of August 6, 2026 - August 5, 2027 with four (4) one-year renewal options, Justification for 0% MWBE Participation Goal: Exempt - Interlocal/Cooperative Agreement.
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Background and Discussion:
Harris County Public Library (HCPL) requires a modern public printing and payment management solution to replace its existing legacy printing environment. The proposed Comprise Technologies solution provides centralized print management, mobile printing, self-service payment kiosks, hosted cloud services, and integrated payment processing across HCPL locations.
The solution supports public printing from library computers and personal devices while providing secure print release, payment collection, and centralized administration. The hosted architecture reduces the need for on-premises server infrastructure and simplifies ongoing system management. Professional implementation services, project management, and staff training are included to support deployment across the library system.
The proposed solution is being procured through SHI Government Solutions utilizing the Sourcewell Technology Products & Solutions cooperative purchasing contract and includes software licensing, self-service kiosk hardware, payment terminals, implementation services, hosted services, and related equipment necessary to deploy the system.
Expected Impact:
Approval of this agreement will modernize HCPL's public printing infrastructure by providing reliable self-service printing, mobile printing, secure payment processing, and centralized management across library locations. The hosted solution will improve the patron experience, reduce administrative overhead, and provide a scalable platform to support future public technology services.
Alternative Options:
Continuing to operate the existing legacy public printing solution would increase operational risk, limit functionality, and delay modernization of public technology services. The proposed Comprise solution provides a comprehensive replacement utilizing a cooperative purchasing contract and includes implementation, hosted services, and ongoing support.
County Strategic Plan Goal: 2. Connect our community with safe, reliable, equitably distributed, and well-maintained infrastructure.
County Strategic Plan Objective: Choose an item.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan: This procurement supports the technology infrastructure required to provide secure, reliable, and equitable access to library services for Harris County residents through HCPL's staff computing environment, public access computers, and Microsoft cloud services.
Prior Court Action (if any): N/A
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Fiscal and Personnel Summary |
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Service Name |
Public Printing and PC Reservation System |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Existing Budget |
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1000 - General Fund |
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$528,159.85 |
$ |
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Total Existing Budget |
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Additional Budget Request (Requires Fiscal Review Request Form) |
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Total Additional Budget Request |
$ |
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Total Funding Sources |
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$528,159.85 |
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$ |
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Grants - Proposed Budget (For Grants Items only) |
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Local Match Source - Existing Budget: Choose an item. |
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$ |
$ |
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Local Match Source - Additional Budget Request: Choose an item. |
$ |
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Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
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Personnel (Fill out section only if requesting new Position Control Numbers (PCN)s) |
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Current Position Count for Service |
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Additional Positions Request |
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Total Personnel |
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County Attorney’s Office Legal Review (for Harris County Code Items only) |
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CAO Reviewer Name and Title |
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CAO Review Completion Date |
Click or tap to enter a date. |
Anticipated Court Date: 8/6/2026
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Ty Beauchamp, Director, HC Public Library; William House, Buyer, Purchasing
Attachments (if applicable): Letter, Addendum