Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: County Engineer
Secondary Department Head/Elected Official: Milton Rahman
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Award
Project ID (if applicable): 260083
Vendor/Entity Legal Name (if applicable): Delta 10 Mechanical, LLC
MWBE Contracted Goal (if applicable): 5.29%
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: N/A - Goal is not 0% and is listed above
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
title
Request for approval of an award on the basis of low bid to Delta 10 Mechanical, LLC in the amount of $723,321 for heating, ventilation and air conditioning (HVAC) renovations at the Crosby Library for the Office of the County Engineer and for the County Clerk to execute any applicable bonds to be received (260083), MWBE Contracted Goal: 5.29%.
end
Background and Discussion:
On December 10, 2024, Commissioners Court approved a Final Investment Memo (FIM) for the Heating, Ventilation, and Air Conditioning (HVAC) Repair and Replacement Countywide Program, which provides funding for lifecycle replacement, upgrades, and major maintenance of HVAC systems across Harris County facilities.
The program was established to address the County’s growing inventory of aging HVAC infrastructure, deferred maintenance backlog, and increasing demand associated with new construction and facility expansions. As outlined in the FIM, failure to address end-of-life HVAC systems can result in operational disruptions, non-compliance with building codes, increased long-term costs, and potential risks to life and safety due to inadequate ventilation, temperature control, and integration with fire and life safety systems.
The Crosby Branch Library project at 135 Hare Road is one of the identified FY2025 work items under this program and includes the replacement of air handling units (AHUs) and updates to the building control systems. These improvements are necessary to restore system reliability, improve indoor air quality, and ensure continued functionality of the facility.
Consistent with the County’s ongoing efforts to address inflationary pressures impacting construction materials and labor, as noted in the FIM, timely execution of this project is critical to avoid further cost escalation and deterioration of existing infrastructure.
Expected Impact:
Approval of this request will enable the replacement and upgrade of critical HVAC systems at the Crosby Branch Library, resulting in improved system reliability, enhanced indoor air quality, and consistent temperature control for occupants. These improvements will support continued operations of the facility, minimize unplanned outages, and ensure compliance with applicable building and life safety standards.
Additionally, the project will reduce ongoing maintenance demands and mitigate the risk of costly emergency repairs associated with aging equipment. By addressing these needs proactively, the County will improve overall facility performance, extend the useful life of building systems, and enhance the experience for both staff and the public utilizing the library
Alternative Options:
None identified that adequately meet operational and site requirements.
County Strategic Plan Goal: 2. Connect our community with safe, reliable, equitably distributed, and well-maintained infrastructure.
County Strategic Plan Objective: N/A
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): T2: Make County buildings more energy efficient.
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
|
|
|
Location:
Address (if applicable): 135 Hare Road, Crosby, TX 77532
Precinct(s): Precinct 3
|
Fiscal and Personnel Summary |
|
Service Name |
|
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
Commercial Paper |
|
$732,320.58 |
$732,320.58 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
|
$732,320.58 |
$732,320.58 |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
$ |
$ |
$ |
|
Grants - Proposed Budget (For Grants Items only) |
|
|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
|
Personnel (Fill out section only if requesting new Position Control Numbers (PCN)s) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
|
County Attorney’s Office Legal Review (for Harris County Code Items only) |
|
CAO Reviewer Name and Title |
|
CAO Review Completion Date |
Click or tap to enter a date. |
Anticipated Court Date: 5/14/2026
Anticipated Implementation Date (if different from Court date): 5/14/2026
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Albert Charles, PM; Erwin Burden, Chief of Engineering and Architectural Services; Luke Herdrich, Senior Buyer, Harris County Purchasing Office
Attachments (if applicable): Letter, Bid Tab