Primary Department: Purchasing
Primary Department Head/Elected Official: Paige McInnis
Secondary Department: Toll Road Authority
Secondary Department Head/Elected Official: Roberto Treviño, P.E., Executive Director
Regular or Supplemental RCA: Supplemental RCA
Type of Request: Proposals/Bids
Project ID (if applicable): 250254
Vendor/Entity Legal Name (if applicable): N/A
MWBE Contracted Goal (if applicable): N/A
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: N/A - Goal is not 0% and is listed above
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
title
Request by the Office of the Purchasing Agent for approval of a project scheduled for advertisement and consent for Request for Proposal for banking services for the Toll Road Authority (250254).
end
Background and Discussion:
Pursuant to Tex. Loc. Gov't Code §262.0295(a) and §262.030(d), for any RFP contract submitted and included on this
request, submission shall constitute (1) a determination by the Purchasing Agent that it is impractical to prepare detailed
specifications for an item to support the award of a purchase contract, and (2) a notification to the commissioners court of
the same. If such letter is returned to Purchasing without alterations by commissioners court, that (3) shall constitute a
finding by commissioners court that it is impractical to prepare detailed specifications for that item to support the award of
a purchase contract, and the Purchasing Agent may use the multistep competitive proposal procedure, or an "RFP" as per
Tex. Loc. Gov't Code §262.0295 and §262.030.
After extensive coordination with the Office of Management & Budget and the bank provider selected in 2024, it has been determined that the selected bank provider is not a viable option for all HCTRA banking needs as they are not able meet the complex requirements for the interface with HCTRA’s back-office system. HCTRA will work with the County Attorney’s Office, the Purchasing Department and Office of Management & Budget to finalize the scope of services for the Purchasing Department to issue a Request for Proposal that identifies all requirements for interface with HCTRA’s back-office system.
The selected vendor will provide general banking services, including the establishment of processing of revenue deposits, check deposits, credit card activity, electronic funds transfer, automatic clearing house processing, armored car services, management of a deposit account control agreement (DACA), electronic data interchange "remittance-processing" (lockbox), and customized file transmissions for the Harris County Toll Road Authority as well as optional credit card payment processing services.
Additionally, HCTRA will work with the Harris County Department of Economic Equity & Opportunity (DEEO) on the MWBE contracted goal once a scope has been finalized with all parties.
Expected Impact:
Approval to advertise will allow HCTRA to transition the necessary banking services from the provider of the Stop Gap Agreement and ensure integration with HCTRA’s back-office system as well as meet the requirements of existing tolling service agreements.
Alternative Options:
No other recommended solutions for this identified need.
County Strategic Plan Goal: N/A
County Strategic Plan Objective: N/A
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan: N/A
Prior Court Action (if any):
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Location:
Address (if applicable): N/A
Precinct(s): Countywide
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Fiscal and Personnel Summary |
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Service Name |
Executive Office |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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Revenue - TRA |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Existing Budget |
$ |
$ |
$ |
$ |
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Additional Budget Request (Requires Fiscal Review Request Form) |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
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Total Funding Sources |
$ |
$ |
$ |
$ |
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Grants - Proposed Budget (For Grants Items only) |
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Labor |
Non-Labor |
Total |
No. of Grant Years |
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Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
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Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
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Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
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- |
Anticipated Court Date: 8/7/2025
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Nicole Stuttz, Chief of Staff, Harris County Toll Road Authority, Paige McInnis, Purchasing Agent, Purchasing Office
Attachments (if applicable): N/A