Primary Department: Purchasing
Primary Department Head/Elected Official: Paige McInnis
Secondary Department: Toll Road Authority
Secondary Department Head/Elected Official: Roberto Trevino
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Renewal
Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): Electronic Transaction Consultants, LLC
MWBE Contracted Goal (if applicable): N/A
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: Exempt - Sole Source
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
title
Request for approval of a sole source exemption from the competitive bid requirements and a renewal option with Electronic Transaction Consultants, LLC in the amount of $25,000,000 for Back Office Enhancement & Augmentation Toll Collection System (BEATS) for the Toll Road Authority for the period of September 1, 2025 - August 31, 2026, Justification for 0% MWBE Participation Goal: Exempt - Sole Source.
end
Background and Discussion:
Electronic Transaction Consultants (ETCC) will be responsible for providing services to support Harris County Toll Road Authority on Back Office Solution Toll Collection System (BEATS) project with the Enhancements and Augmentation to the Toll System.
Expected Impact:
Not having these services in place would risk impacting the revenue stream.
Alternative Options:
As these are proprietary systems, this vendor is the only one who can efficiently provide these services. No
other solutions are recommended for this identified need.
County Strategic Plan Goal: Choose an item.
County Strategic Plan Objective: Choose an item.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
10/23/2018 |
22.d.15.a |
Agreement Approval |
|
8/13/2019 |
18.d.18.b |
Renewal No. 1 |
|
2/11/2020 |
20.d.11.b |
Amendment No. 1 increased funding for additional scope |
|
6/30/2020 |
24.c.13.a |
Amendment No. 2 increased funding for enhancements and upgrades |
|
8/11/2020 |
19.c.12.b |
Renewal No. 2 |
|
8/24/2021 |
287 |
Renewal No. 3 and Amendment No. 3 added additional scope for on-demand training, staffing and support |
|
8/2/2022 |
238 |
Amendment No. 4 increased funding for additional scope and modified the payment schedule of the on-demand training, staffing and support service |
|
8/23/2022 |
314 |
Renewal No. 4 |
|
8/8/2023 |
291 |
Amendment No. 5 added five (5) one-year renewal options |
|
8/29/2023 |
361 |
Renewal No. 5 |
|
5/16/2024 |
21 |
Amendment No. 6 increased funding for additional services |
|
10/29/2024 |
326 |
Renewal No. 6 |
Location: N/A
Address (if applicable):
Precinct(s): Choose an item.
|
Fiscal and Personnel Summary |
|
Service Name |
Back Office Enhancement & Augmentation Toll Collection System (BEATS) |
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
Revenue - TRA |
$ |
$25,000,000 |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
$25,000,000 |
$ |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
$25,000,000 |
$ |
$ |
|
Grants - Proposed Budget (For Grants Items only) |
|
|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 8/7/2025
Anticipated Implementation Date (if different from Court date): 9/1/2025
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: David Patterson, Assistant Director, Tolling Solutions, Toll Road Authority; Margaret Obot, Sourcing Manager, Purchasing
Attachments (if applicable): Letter