Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: Institute of Forensic Sciences
Secondary Department Head/Elected Official: Luis A. Sanchez, MD, Executive Director & Chief Medical Examiner
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Renewal
Project ID (if applicable): 240346
Vendor/Entity Legal Name (if applicable): Clinical Image Management Systems, LLC
MWBE Contracted Goal (if applicable): 0%
MWBE Current Participation (if applicable):
Justification for 0% MWBE Participation Goal: 0% - Non-Divisible
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
title
Request for approval of a renewal option with Clinical Image Management Systems, LLC for digital radiography system for the Institute of Forensic Sciences for the period of February 7, 2026 - February 6, 2027, at a cost of $25,000 (240346), Justification for 0% MWBE Participation Goal: 0% - Non-Divisible.
end
Background and Discussion:
In February 2025, Commissioners Court approved RFP Job No. 240346, requesting vendor proposals for a complete digital radiography system - including, maintenance and support for the morgue.
Expected Impact:
The digital radiography system shall be used as an efficient means to provide full-body skeletal radiographs and identify skeletal abnormalities, individualizing characteristics for identification purposes, foreign objects including bullets, bullet fragments, shotgun pellets, slugs and firearm evidence, knife blades, partial knife blades and other metallic and radiopaque objects for the Harris County Institute of Forensic Sciences.
Alternative Options:
N/A
County Strategic Plan Goal: 1. Make Harris County safer and more just.
County Strategic Plan Objective: B: Reduce criminal legal system exposure that does not advance public safety.
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
12/10/24 |
317 |
Project Advertisement |
|
02/06/25 |
259 |
Award |
Location:
Address (if applicable): 1861 Old Spanish Trail, Houston, TX 77054
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
|
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
1000 - General Fund |
$ |
$25,000 |
$25,000 |
$25,000 |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
$25,000 |
$25,000 |
$25,000 |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
$25,000 |
$25,000 |
$25,000 |
|
Grants - Proposed Budget (For Grants Items only) |
|
|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
|
Personnel (Fill out section only if requesting new Position Control Numbers (PCN)s) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
|
County Attorney’s Office Legal Review (for Harris County Code Items only) |
|
CAO Reviewer Name and Title |
|
CAO Review Completion Date |
Click or tap to enter a date. |
Anticipated Court Date: 1/8/2026
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Cristina Juarez, Finance Manager, Institute of Forensic Sciences; Jeremy Woodard, Assistant Director of Sourcing & Contract Management
Attachments (if applicable): Letter