Primary Department: Universal Services
Primary Department Head/Elected Official: Sindhu Menon, Executive Director & County CIO
Secondary Department: Purchasing
Secondary Department Head/Elected Official: Kimberly Williams, Purchasing Agent
Regular or Supplemental RCA: Regular RCA
Type of Request: Transmittal
Project ID (if applicable):
Vendor/Entity Legal Name (if applicable):
MWBE Contracted Goal (if applicable):
MWBE Current Participation (if applicable):
Justification for 0% MWBE Participation Goal: N/A - Goal not applicable to request
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
title
Transmittal by Universal Services of the Technology Purchasing Quarterly Audit Report FY2026 Quarter 2.
end
Background and Discussion:
On September 9, 2025, Harris County Universal Services was directed to collaborate directly with the Purchasing Office to evaluate all technology purchases that interact with the County network, regardless of cost. The second technology purchasing quarterly report was transmitted during the May 14, 2026, Commissioners Court, and compared data between Q1 of FY2025 and FY2026.
The included version is the third technology purchasing quarterly report, which reviews all technology purchases for FY2026 Q2 and compares the results to FY2025 Q2. The next quarterly report will be submitted to Commissioners Court on November 12, 2026, and will review the FY2026 Q3 technology purchases.
Expected Impact:
The quarterly report will enhance oversight of technology procurement and ensure alignment with County standards through centralized evaluation and quarterly reporting.
Alternative Options:
Without oversight and regular reporting, it could lead to fragmented technology procurement, increased security vulnerabilities, and a lack of transparency in County network interactions.
County Strategic Plan Goal: N/A
County Strategic Plan Objective: N/A
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
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9/9/2025 |
2 |
Instruct Universal Services to conduct a comprehensive assessment of all active software licenses to verify compliance, ensure efficient use, and identify and eliminate unused licenses. |
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9/9/2025 |
2 |
To direct Universal Services to assess technology across the County including all departments that utilize the County’s technology infrastructure. Universal Services will propose a plan focused on consolidation of technology services across the County that is within the core competency of Universal Services including network, data center, licensing, applications, and other proprietary hardware and software solutions. |
|
9/9/2025 |
2 |
To direct Universal Services to work directly with the Purchasing Office to evaluate all technology purchases that interact with the County network regardless of the cost, including but not limited to P-Card purchases and any other form of technology purchases across the County. Universal Services will provide an audit report on a quarterly basis to the Commissioners Court starting January of 2026. |
|
2/26/2026 |
246 |
Transmittal by Universal Services of the Technology Purchase Quarterly Audit Report. |
|
5/14/2026 |
393 |
Transmittal by Universal Services of the Technology Purchasing Quarterly Audit Report FY2026 Quarter 1. |
Location:
Address (if applicable):
Precinct(s): Countywide
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Total Existing Budget |
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Additional Budget Request (Requires Fiscal Review Request Form) |
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Total Funding Sources |
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Grant Funds Applied for/Awarded (Total) |
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Personnel (Fill out section only if requesting new Position Control Numbers (PCN)s) |
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Current Position Count for Service |
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Additional Positions Request |
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Total Personnel |
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County Attorney’s Office Legal Review (for Harris County Code Items only) |
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CAO Reviewer Name and Title |
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CAO Review Completion Date |
Click or tap to enter a date. |
Anticipated Court Date: 8/6/2026
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Sindhu Menon, Executive Director & County CIO
Attachments (if applicable): HCUS Quarterly Purchase Technology Encumbrance Audit Report-FY26 Q2.pdf