Department: Management and Budget
Department Head/Elected Official: Daniel Ramos, Executive Director
Regular or Supplemental RCA: Regular RCA
Type of Request: Commercial Paper
Project ID (if applicable): MF0HVAC
Vendor/Entity Legal Name (if applicable): N/A
MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Participation (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Request Summary (Agenda Caption):
title
Request for approval of commercial paper funding for the Office of the County Engineer for the Heating, Ventilation Air Conditioning (HVAC) Repair and Replacement Countywide project in the amount of $3,000,000 for a total of $26,250,000.
end
Background and Discussion:
Commercial Paper Series D can be used for (1) construction of public works, (2) the purchase of automobiles, equipment and machinery, including computers, materials and supplies for the operation of the County’s precincts and departments (3) Professional services, including services provided by engineers, architects, attorneys, auditors, financial advisors, and fiscal agents, in connection with the contractual obligations described in (1) and (2).
Commercial Paper is being requested for the Heating, Ventilation Air Conditioning (HVAC) Repair and Replacement Countywide project and is expected to be repaid within the next three fiscal years either through bonds, budgetary means or pay-as-you-go sources. This is for approval for allocation of commercial paper for a previously approved project within the previously authorized amount.
HB 1869 compliance confirmed by: Scott Lemond, Special Assistant County Attorney, February 28, 2022.
Expected Impact:
This is an ongoing lifecycle management project to identify and address all required repairs and/or replacements of HVAC systems in County facilities that are currently maintained by FPM.
Alternative Options:
Not funding this program would lead to an even greater backlog of deferred maintenance to perform later and in some cases could create hazards to life and safety. Delay in project timeline may increase costs due to increased deterioration of infrastructure, potential bid increases, and increase in material and labor costs.
Alignment with Goal(s):
_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
_ Transportation
_ Flooding
_ Environment
X Governance and Customer Service
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
8/1/2017 |
4.d.4 |
$3M CP allocation |
|
8/28/2018 |
1.o.3 |
$5M authorization |
|
9/11/2018 |
3.f.6 |
$2M CP allocation |
|
1/29/2019 |
4.g.6 |
$1M CP allocation |
|
6/4/2019 |
CIP |
$3M authorization in interim CIP |
|
7/9/2019 |
3.f.1 |
$1M CP allocation |
|
8/27/2019 |
4.e.3 |
$2M CP allocation |
|
1/7/2020 |
II.1.d |
$5M authorization in FY20 CIP |
|
5/19/2020 |
4.f.2 |
$4M CP allocation |
|
7/14/2020 |
4.h.4 |
$1M CP allocation |
|
3/9/2021 |
88 |
Harris County - Proposed Capital Improvements Program; Facility and Maintenance Projects: Heating, Ventilation Air Conditioning (HVAC) Repair and Replacement Countywide, pages 281 and 289 ($6,472,685 authorization for FY21-22) |
|
8/24/2021 |
94 |
$657,359 authorization increase; $5.25M CP allocation |
|
3/8/2022 |
109 |
Request for approval of a Final Investment Memo for an additional $1,477,000 for a SFY 22 authorization of $5,750,000 for Facilities and Property Maintenance. (p.13) |
|
10/18/2022 |
124 |
Request for approval of a Final Investment Memo for an additional $7,124,000 for a FY 2023 authorization of $11,510,000. |
|
2/21/2023 |
23-1096 |
Request for approval of commercial paper funding in the amount of $2,000,000 for a total of $21,250,000. |
|
8/29/2023 |
23-4870 |
Request for approval of a Final Investment Memo for an additional $20,839,000 for an FY24 authorization of $22,650,000. |
|
10/31/2023 |
23-6360 |
Request for approval of commercial paper for $2,000,000 |
Location:
Address (if applicable): Countywide
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
Property Maintenance |
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Current Budget |
$ |
$ |
$ |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Commercial Paper |
$ |
$3,000,000 |
$3,000,000 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$3,000,000 |
$3,000,000 |
$ |
|
Total Funding Request |
$ |
$3,000,000 |
$3,000,000 |
$ |
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: June 4, 2024
Anticipated Implementation Date (if different from Court date):
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Amy Perez, Deputy Executive Director, Office of Management and Budget
Attachments (if applicable): N/A