Department: Management and Budget
Department Head/Elected Official: Daniel Ramos
Regular or Supplemental RCA: Regular RCA
Type of Request: Discussion Item
Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): N/A
MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Participation (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Request Summary (Agenda Caption):
title
Request for discussion and possible action on: (1) amendments to the Unfunded Position Control Number (PCN) deletion policy; (2) recommended PCN exemptions by department; (3) recommended PCN inactivations/deletions by department; and (4) estimated countywide PCN roster.
end
Background and Discussion:
On 10/10/2023 Commissioners Court approved the unfunded PCN deletion policy and directed the Office of Management and Budget (OMB) to implement the reconciliation exercise and enforce departmental compliance.
Based on discussions with stakeholders, OMB has made several revisions to the policy designed to assist departments with personnel operations. Furthermore, the results Phase 1 - General Fund Positions are summarized below and presented in detail through the attachments.
Amendments to the Policy
The definition of an unfunded PCN has been modified to say a “vacant position/PCN is considered to be unfunded if the budget maximum assigned to that PCN is less than the salary range minimum for that job classification.” This request was made by several departments to reflect the operational considerations for temporary placement of personnel until they can be permanently placed in the PCN that matches their job title. The PCN exemption clause is amended to state that if an exemption is approved, additional position budgeting flexibility will be given on a department-by-department basis.
To prepare for Phase 2 - Non-General Funds, OMB has amended the policy to establish alternative criteria for determining unfunded PCNs, specifically in grant funds. Federal/State/Local/Other grant funds contain multi-year funding for the lifecycle of the grant. Using the policy criteria for other funds (labor budget + position budgeting flexibility) would result in exemption of nearly all positions. As an alternative, OMB amended the policy so that a position is considered unfunded if it has been vacant for greater than 365 days. To give flexibility to departments under the new criteria, a department can request an exemption to the process if they are able to demonstrate that they are in the process of filling the position(s) or are actively recruiting for those positions.
Results of the Unfunded PCN Deletion Exercise
The exercise results are summarized below and the attachment documents to this RCA provide additional levels of detail:
• Exemptions - After review by OMB and discussions with departments, a total of 173 PCNs are recommended for exemption per the policy.
• Inactivations/Deletions - After review by OMB and discussions with departments, a total of 502 PCNs are recommended for inactivation/deletion per the policy.
• Countywide PCN Roster - Following the completion of this exercise, the countywide PCN roster (for Funds 1000-1080, 2890, 5302, 5310) will decrease by 502 PCNs and is estimated to be a total of 17,931 PCNs.
Expected Impact:
Alternative Options:
Alignment with Goal(s):
_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
_ Transportation
_ Flooding
_ Environment
X Governance and Customer Service
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
10/10/23 |
25 |
Approved |
Location:
Address (if applicable):
Precinct(s): Choose an item.
|
Fiscal and Personnel Summary |
|
Service Name |
|
|
|
FY 24 |
FY 25 |
Next 3 FYs |
|
Incremental Expenditures (do NOT write values in thousands or millions) |
|
Labor Expenditures |
$ |
$ |
$ |
|
Non-Labor Expenditures |
$ |
$ |
$ |
|
Total Incremental Expenditures |
$ |
$ |
$ |
|
Funding Sources (do NOT write values in thousands or millions) |
|
Existing Budget |
|
Choose an item. |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
|
Total Current Budget |
$ |
$ |
$ |
|
Additional Budget Requested |
|
Choose an item. |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
|
Total Additional Budget Requested |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
$ |
$ |
|
Personnel (Fill out section only if requesting new PCNs) |
|
Current Position Count for Service |
- |
- |
- |
|
Additional Positions Requested |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
Anticipated Court Date: 11/14/2023
Anticipated Implementation Date (if different from Court date): 11/14/2023
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Daniel Ramos, Executive Director
Attachments (if applicable): (1) Unfunded PCN Deletion Policy; (2) Exemption Recommendations; (3) Inactivation/Deletion Recommendations; and (4) Countywide PCN roster.