Primary Department: Purchasing
Primary Department Head/Elected Official: Paige McInnis
Secondary Department: Flood Control District
Secondary Department Head/Elected Official: Tina Petersen
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Renewal
Project ID (if applicable): 220436
Vendor/Entity Legal Name (if applicable): Environmental Southwest
MWBE Contracted Goal (if applicable): 10%
MWBE Current Participation (if applicable): 100%
Justification for 0% MWBE Participation Goal: N/A - Goal is not 0% and is listed above
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request for approval of a renewal option with Environmental Southwest for turf establishment, vegetation promotion, mowing and irrigation for Capital Projects for the Flood Control District for the period of April 1, 2025 - March 31, 2026, at a cost of $987,274, and for the County Clerk to execute any applicable bonds to be received (220436), MWBE Contracted Goal: 10%, MWBE Current Participation: 100%.
end
Background and Discussion: Turf establishment contracts are utilized to support the construction efforts of Harris County Flood Control District. By providing seeding and other vegetation promotion cultural practices following construction, the District can produce a resilient perennial stand of grass, that helps reduce erosion, and fulfills permit requirements. These services will provide support for infrastructure maintenance work that will be executed as a result of the passage of the “Maintenance Matters” Proposition in November 2024.
Expected Impact: Awarding this contract will allow the District to provide the services needed to support construction of new capital projects throughout Harris County. These services include seeding, fertilization, hydromulch applications, soil amendment applications, and mowing of channels and basins.
Alternative Options: Awarding a contract that provides fewer services or a reduced level of services. Performing some of the services with in-house forces.
County Strategic Plan Goal: 5. Minimize the impact of climate change and disasters.
County Strategic Plan Objective: R: Enhance disaster preparedness, response, recovery, and resiliency.
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): R2: Pilot conservation-focused maintenance and green infrastructure for cost savings and environmental benefits.
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
01/10/2023 |
291 |
Advertisement approved |
|
03/14/2023 |
213 |
Award approved for term 04/01/2023 - 03/31/2024 |
|
01/09/2024 |
189 |
Renewal 1 approved for term 04/01/2024 - 03/31/2025 |
Location:
Address (if applicable):
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
Turf Establishment, Vegetation Promotion, Mowing and Irrigation for Capital Projects for the Harris County Flood Control District |
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
Tax Revenue - FCD |
$987,274.00 |
$ |
$987,274.00 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$987,274.00 |
$ |
$987,274.00 |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Sources |
$987,274.00 |
$ |
$987,274.00 |
$ |
|
Grants - Proposed Budget (To be filled out by Grants staff only) |
|
|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 3/27/2025
Anticipated Implementation Date (if different from Court date): 4/1/2025
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Nic Griffin, Manager, FMT; Kory Nickell, Turf Management Coordinator, FMT; Lyndsey Bars, Senior Buyer, Purchasing
Attachments: Letter