Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: Sheriff
Secondary Department Head/Elected Official: Ed Gonzalez
Regular or Supplemental RCA: Supplemental RCA
Type of Request: Contract - Amendment
Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): UKG KRONOS SYSTEMS, LLC
MWBE Contracted Goal (if applicable):
MWBE Current Participation (if applicable):
Justification for 0% MWBE Participation Goal: Exempt - Interlocal/Cooperative Agreement
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request by the Office of the Purchasing Agent that the County Judge execute an OMNIA Partners, Public Sector Cooperative Purchasing Program agreement with UKG KRONOS SYSTEMS, LLC in the amount of $1,260,363 for UKG telestaff cloud software services for the Sheriff's Office for the period of October 15, 2026 - October 14, 2027 with four (4) one-year renewal options, Justification for 0% MWBE Participation Goal: Exempt - Interlocal/Cooperative Agreement.
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Background and Discussion:
HCSO currently operates across multiple workforce management systems, including IntelliTime, UKG TeleStaff (scheduling), and STARS (PeopleSoft HCM) as the system of record for payroll. This fragmented approach has resulted in inconsistent processes, manual workarounds, and limited visibility into workforce data.
As the agency moves toward a more modern, integrated workforce management model, transitioning to UKG Pro Workforce Management provides the opportunity to standardize processes, improve data integrity, and align with industry’s best practices.
Expected Impact:
Implementing these components will shift HCSO from a reactive, manual process to a proactive, data-driven workforce management model. Command staff will have the tools needed to identify and correct issues early, Workforce Administration will reduce manual workload, and the agency will improve compliance, accountability, and overall operational efficiency.
Alternative Options:
N/A
County Strategic Plan Goal: N/A
County Strategic Plan Objective: N/A
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan:
Prior Court Action (if any): N/A
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Location:
Address (if applicable): HCSO Executive Command, 1200 Baker St.
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UKG HR, Pay and Workforce Management |
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Anticipated Court Date: 10/15/2026
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Ajay Sarpeshkar Director, HCSO; Steve Voisin, Manager, HCSO; Cynthia Guzman, Manager, HCSO; Brianne Maxwell, Sourcing Manager, Purchasing
Attachments (if applicable): Letter, Agreement