Primary Department: Universal Services
Primary Department Head/Elected Official: Sindhu Menon, Executive Director and CIO
Managing Department: Universal Services
Managing Department Head/Elected Official: Sindhu Menon, Executive Director and CIO
Regular or Supplemental RCA: Supplemental RCA
Type of Request: Investment Memo
Investment Memo Type: Change Investment Memo
Project Name: Fleet Vehicles
Project ID (if applicable): NB001
Vendor Legal Name (if applicable): N/A
MWBE Contracted Goal (if applicable): N/A
MWBE Current Achievement (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Incremental Authorization Requested: $3,850,000
Total Estimated Project Cost: $54,350,000
Request Summary:
title
Request by Universal Services for approval of the Change Investment Memo for the Fleet Vehicles project for an incremental authorization of $3,850,000 for a total authorization of $54,350,000 for FY2026, and request for commercial paper funding in the amount of $15,675,000.
end
Project Description:
This project is to support the funding of net new vehicles purchases in FY26 to support the planned growth in law enforcement and safety operations.
Anticipated Project Expenditures and Timeline:
|
Project Scope Breakdown |
Estimated Cost |
Estimated Completion |
|
Vehicles Purchase FY26 |
$41,000,000 |
9/30/2026 |
|
Leased to Own Conversion FY26 |
$6,500,000 |
9/30/2026 |
|
Contingency/Wreck Vehicle Fund FY26 |
$3,000,000 |
9/30/2026 |
|
Law Enforcement for newly approved contracts |
$2,250,000 |
9/30/2026 |
|
County Engineering for workplace safety (20 trucks) |
$1,300,000 |
9/30/2026 |
|
DEEO for workplace safety (6 trucks) |
$300,000 |
9/30/2026 |
|
FY26 Total Authorization |
$54,350,000 |
|
Justification & Alternatives:
These funds will support the planned growth in law enforcement and safety operations.
Anticipated Impact on Other Funds (If Applicable):
|
Fund Code |
Description |
Estimated Cost |
Funding Method (Existing or Future Budget Request Required) |
Estimated Date of Needs |
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|
|
$- |
|
- |
|
|
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$- |
|
- |
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Total |
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$- |
|
- |
County Strategic Plan Goal: 2. Connect our community with safe, reliable, equitably distributed, and well-maintained infrastructure.
County Strategic Plan Objective: F: Ensure safety and security for all using the county’s transportation network in alignment with the County’s Vision Zero plan.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Previous Court Action:
|
Date |
Agenda Item # |
Action Taken |
|
10/13/2015 |
|
Request for approval of funding for project cost $7,000,000 |
|
11/10/2015 |
|
Request for approval of commercial paper funding for $7,000,000 |
|
12/18/2018 |
|
Request for approval of funding for project cost $4,000,000 |
|
1/8/2019 |
|
Request for approval of commercial paper funding for $4,000,000 |
|
2/11/2020 |
|
Request for approval of funding for project cost $5,500,000 |
|
2/25/2020 |
|
Request for approval of commercial paper funding for $5,500,000 |
|
8/24/2021 |
21-4490 |
Request for approval of commercial paper funding for Universal Services for the HCSO Vehicles project in the amount of $750,000. |
|
8/15/2022 |
22 |
Approval of a reimbursement resolution to allow CIP funds to reimburse non -CIP vehicle expenses, applies to all eligible expenditures made on or after a date 60 days prior to approval |
|
2/21/2023 |
23-1090 |
Request for an initial FY23 authorization of $41,562,716 |
|
3/14/2023 |
23-1418 |
Request for approval of commercial paper funding for $24,000,000 for a total of $40,500,000 |
|
8/8/2023 |
23-4406 |
Request for approval of commercial paper funding for $15,000,000 for a total of $55,500,000 |
|
10/10/2023 |
23-5762 |
Request for an additional incremental authorization of $33,560,000 for FY24 authorization of $41,360,000 |
|
10/31/2023 |
23-6369 |
Request for approval of commercial paper funding for $10,000,000 for a total of $65,500,000 |
|
3/26/2024 |
24-1526 |
Request for approval of commercial paper funding for $5,000,000 for a total of $70,500,000 |
|
4/2/2025 |
25-2376 |
Request by the Office of Management and Budget for approval of commercial paper funding for Universal Services for the Fleet Vehicles (continuous) project in the additional amount of $21,720,000 for a total CP funding of $135,780,000 |
|
8/13/2025 |
25-5183 |
Request for approval of the Final Investment Memo for the Fleet Vehicles project for an incremental authorization of $49,625,000 for a total authorization of $50,500,000 for FY2026 and commercial paper funding in the amount of $15,000,000 |
|
11/21/2025 |
25-7619 |
Request for approval of commercial paper funding for Universal Services for the Fleet Vehicles project in the additional amount of $11,825,000 for a total CP funding of $162,605,000 |
Address:
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
Fleet Services |
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
|
|
Existing Budget |
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|
|
|
|
Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Current Budget |
$ |
$ |
$ |
$ |
|
Additional Budget Request |
|
|
Commercial Paper |
$ |
$15,675,000 |
$15,675,000 |
$ |
|
Total Additional Budget Request |
$ |
$15,675,000 |
$15,675,000 |
$ |
|
Total Funding Request |
$ |
$15,675,000 |
$15,675,000 |
$ |
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 3/19/2026
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Legal funding compliance confirmed by: Paige Abernathy, First Assistant County Attorney-Legal Operations, 7/22/2025
Department Approval by: Heather Merkel, Budget Director, Universal Services, 3/10/2026
OMB CIP Team Approval by: William McGuinness, Director-Capital Projects & Infrastructure, 3/9/2026
Commercial Paper Request (For OMB use only):
Receiving Department: Universal Services
Project PeopleSoft ID: NB001
CP Series Description: Commercial Paper Series D-2 can be used for (1) construction of public works, (2) the purchase of automobiles, equipment and machinery, including computers, materials and supplies for the operation of the County’s precincts and departments (3) Professional services, including services provided by engineers, architects, attorneys, auditors, financial advisors, and fiscal agents, in connection with the contractual obligations described in (1) and (2).
Commercial Paper is being requested for the Fleet Vehicles project and is expected to be repaid within the next three fiscal years, either through bonds, budgetary means, or pay-as-you-go sources.
OMB Financial Management contact: Fahad Gulzar, Acting Deputy Executive Director, Office of Management and Budget