Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: Commissioner, Precinct 1
Secondary Department Head/Elected Official: Rodney Ellis
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Amendment
Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): Marriott Hotel Services, LLC
MWBE Contracted Goal (if applicable): N/A
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: N/A - Goal not applicable to request
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request for approval of a renewal option and that the County Judge execute an addendum to an agreement with Marriott Hotel Services, LLC in the additional amount of $68,143 for venue and catering services for the senior luncheon for Precinct 1 for the modified renewal period of October 29, 2026 - November 30, 2027, in connection with Texas Local Government Code.
end
Background and Discussion:
Venue and catering services for the Senior Luncheon were formally solicited under Job No. 240297; however, no responsive bids were received. Under Texas Local Government Code §§262.0225(d) and 262.0245, when a formal solicitation results in inadequate competition, the Purchasing Agent may recommend alternative procurement procedures. In accordance with the Harris County Local Procurement Policy, Commissioners Court approved entering into an agreement with Marriott Hotel Services, LLC on October 29, 2024, with renewal options.
The County Attorney’s Office has prepared an Addendum to clarify terms of the Agreement and to support the County’s exercise of the second renewal option. The Addendum also updates the Limit of Appropriation and memorializes the Parties’ shared understanding of the Agreement for the upcoming term.
Expected Impact:
N/A
Alternative Options:
N/A
County Strategic Plan Goal: Choose an item.
County Strategic Plan Objective: Choose an item.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
10/29/2024 |
335 |
Award Approval |
|
09/18/2025 |
457 |
1st Renewal |
|
12/11/2025 |
316 |
Correction of Court Action |
Location: N/A
Address (if applicable):
Precinct(s): Choose an item.
|
Fiscal and Personnel Summary |
|
Service Name |
Venue and Catering Services for the Senior Luncheon for Harris County Precinct 1 |
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
1000 - General Fund |
$ |
$199,393 |
$199,393 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
$199,393 |
$199,393 |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
$199,393 |
$199,393 |
$ |
|
Grants - Proposed Budget (For Grants Items only) |
|
|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
|
Personnel (Fill out section only if requesting new Position Control Numbers (PCN)s) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
|
County Attorney’s Office Legal Review (for Harris County Code Items only) |
|
CAO Reviewer Name and Title |
|
CAO Review Completion Date |
Click or tap to enter a date. |
Anticipated Court Date: 10/29/2026
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Shavonda Johnson (Operations Director, Office of Commissioner Rodney Ellis - Precinct One); Jose Camacho (Purchasing)
Attachments (if applicable): Letter, Addendum Agreement