Primary Department: Purchasing
Primary Department Head/Elected Official: Paige McInnis
Secondary Department: Flood Control District
Secondary Department Head/Elected Official: Tina Petersen
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Award
Project ID (if applicable): 240074
Vendor/Entity Legal Name (if applicable): IDS Engineering Group, Inc.
MWBE Contracted Goal (if applicable): 19.6%
MWBE Current Participation (if applicable):
Justification for 0% MWBE Participation Goal: N/A - Goal is not 0% and is listed above
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request for approval of an award on the basis of successful negotiations with the highest overall evaluation and that the County Judge execute an agreement with IDS Engineering Group, Inc., in the amount of $1,414,103 for professional engineering and design for Barrett Station drainage improvements for the Flood Control District for the period of March 27, 2025 - March 31, 2027 (240074), MWBE Contracted Goal: 19.6%.
end
Background and Discussion:
The proposed project will enhance the stormwater conveyance by adding a large subsurface box culvert and improving earthen roadside ditches particularly along Mile Drive and Sandman Avenue. Improvements to a proposed pumped stormwater detention basin is also scoped for the project. The feasibility study determined that local drainage issues were due to siltation, low capacity, and limited conveyance capacity across the SJRA canal. Priortization score for this project is 2nd quartile and a score of 5.02. The project is to receive funding from the 2023 CDBG-MIT Program.
This contract is for the preparation of the construction package for the Barret Station neighborhood drainage improvements. The contact also covers survey, geotechnical, environmental and SUE services that are supported by MWBE/subconsultants. Additional services by the prime include bidding and construction phase services.
Expected Impact:
The proposed project will reduce the ponding depth during the 100-year event in Dreamland Place subdivision by more than a foot, and in the Barrett Settlement and Saint Charles Place subdivisions by more than quarter of a foot. The project is anticipated to provide full benefit to around 100 structures in the 100-year flood plain.
Alternative Options: Selection of alternative vendor from RFQ. Renegotiations will impact critical path, which could impact meeting grant milestone deadlines and program deadlines.
County Strategic Plan Goal: 5. Minimize the impact of climate change and disasters.
County Strategic Plan Objective: H: Improve the condition and resilience of County transportation, flood control, and other infrastructure.
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): H6: Expand neighborhood drainage programs.
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
6/6/2024 |
24-3557 |
Request for approval on the basis of highest overall evaluation and authorize negotiations with IDS Engineering Group for professional engineering and design for Barrett Station drainage improvements for the Flood Control District, and the county, at its sole discretion, may discontinue negotiations and proceed to negotiate with the next ranking vendor(s) if unable to agree to an executable contract (240074), MWDBE Contracted Goal: 19.6%. |
Location:
Address (if applicable):
Precinct(s): Precinct 3
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Fiscal and Personnel Summary |
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Service Name |
4.a.3 - Engineering Services |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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|
Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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|
|
|
|
Bonds |
$ |
$500,000 |
$500,000 |
$200,000 |
|
Grant |
$ |
$ |
$ |
$200,000 |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
$500,000 |
$500,000 |
$400,000 |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
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Total Funding Sources |
$ |
$500,000 |
$500,000 |
$400,000 |
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Grants - Proposed Budget (To be filled out by Grants staff only) |
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Labor |
Non-Labor |
Total |
No. of Grant Years |
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Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
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Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 3/27/2025
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Tommi Jo Scott, Sr. Project Manager, Flood Control District, Jared Abbey, Sourcing Manager, Harris County Purchasing
Attachments (if applicable): Letter