Department: Purchasing
Department Head/Elected Official: DeWight Dopslauf
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Award
Project ID (if applicable): 240234
Vendor/Entity Legal Name: Texas Materials Group, Inc. dba Texas Materials
MWDBE Contracted Goal (0%): N/A
MWDBE Current Participation (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Request Summary (Agenda Caption):
title
Request for approval of an award on the basis of lowest complete bid to Texas Materials Group, Inc. dba Texas Materials in the amount of $178,000 for rip rap, granular fill and related items for the Flood Control District for the period of September 1, 2024 - August 31, 2025 with four (4) one-year renewal options (240234).
end
Background and Discussion:
This Term Contract will allow the Vendor to provide Rip Rap, Granular Fill, and Related Items for the use by Harris County Flood Control District. Purchase Orders (POs) will be issued to the Vendor as drainage deficiencies are identified. Once an identified project work order has been developed and coordinated by Maintenance Construction Group (MCG) for execution. The material ordered will be picked up by MCG’s trucks for delivery to the work site. This process allows a prompt response by the District’s in-house crews to public concerns for small drainage deficiencies.
Expected Impact:
HCFCD will use this Term Contact to supply the District’s work crews with rip rap and granular fill for channel repairs. Using a direct supplier of materials will secure the availability of the product and reduce the cost, instead of relying on a contractor. The materials will be used for work repair projects throughout Harris County.
Alternative Options:
No award will increase the cost and time to secure the materials from a contractor.
Alignment with Goal(s):
_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
_ Transportation
X Flooding
_ Environment
_ Governance and Customer Service
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
7/15/24 |
320 |
Advertisement Approval |
Location: N/A
Address (if applicable): N/A
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
|
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
Other O&M |
$ |
$178,000.00 |
$178,000.00 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Current Budget |
$ |
$178,000.00 |
$178,000.00 |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Request |
$ |
$178,000.00 |
$178,000.00 |
$ |
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: August 27, 2024
Anticipated Implementation Date (if different from Court date): N/A
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Helen Stallkamp, P.E., Project Manager, HCFCD, Sheila Rodriguez, Harris County Purchasing
Attachments (if applicable): Letter, Bid Tabulation