Primary Department: Fire Marshal
Primary Department Head/Elected Official: Laurie L. Christensen, Fire Marshal
Managing Department: Fire Marshal
Managing Department Head/Elected Official: Laurie L. Christensen, Fire Marshal
Regular or Supplemental RCA: Regular RCA
Type of Request: Investment Memo
Investment Memo Type: Final Investment Memo
Project Name: Threat Management Program
Project ID (if applicable): TBD
Vendor Legal Name (if applicable): N/A
MWBE Contracted Goal (if applicable): N/A
MWBE Current Achievement (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Incremental Authorization Requested: $295,525
Total Estimated Project Cost: $295,525
Request Summary:
title
Request for approval of a Final Investment Memo for the Threat Management Program project for a total amount of $295,525 and commercial paper funding in the amount of $300,000.
end
Project Description:
The Office of County Administration (OCA) has been working with County law enforcement agencies, the County Engineering Department, and Universal Services to coordinate threat management and physical security over the past 20+ months. However, OCA has been unable to garner sufficient support to move the program forward promptly. OCA approached the Fire Marshal’s Office about accepting this program for several reasons. The Fire Marshal’s Office is a law enforcement office that is a trusted partner to other county and regional law enforcement agencies. The Fire Marshal is appointed by and reports directly to the Commissioners Court, ensuring direct lines of communication-related to security matters. The Fire Marshal and her staff communicate well, have experience developing policies collaboratively, and are already directly providing and coordinating the personal security function.
The Fire Marshal’s office has accepted the program and is collaborating with all stakeholders to ensure a smooth transition and to advance the program.
This investment memo is for the purchase of five vehicles for staff participating in the program and includes upfitting costs.
Anticipated Project Expenditures and Timeline:
|
Project Scope Breakdown |
Estimated Cost |
Estimated Completion |
|
5 vehicles and upfitting |
$295,525 |
April 2025 |
|
Total |
$295,525 |
April 2025 |
Justification & Alternatives:
Justice and Safety, and Governance.
Creating a robust countywide threat management and security coordination program to help ensure the appropriate level of coordination, collaboration, and policy/process development needed to assess and respond to the current threat landscape.
If not approved, the County Administrator agrees to transition the existing program and funding back to OCA.
Anticipated Impact on Other Funds (If Applicable):
|
Fund Code |
Description |
Estimated Cost |
Funding Method (Existing or Future Budget Request Required) |
Estimated Date of Needs |
|
1000 |
Operation Expenses |
$50,000 |
Future Budget Request Required |
Recurring Annually- |
|
|
|
$ |
|
|
|
Total |
|
$ |
|
April 2025 |
County Strategic Plan Goal: 1. Make Harris County safer and more just.
County Strategic Plan Objective: A: Reduce violent crime across the County.
Justice/Safety Initiative (Goal 1): A4: Improve safety through targeted pursuit of violent crime suspects.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Decision Analysis Matrix Score (rubric on last page): 16
Previous Court Action:
|
Date |
Agenda Item # |
Action Taken |
|
12/10/2024 |
27 |
Approved |
|
|
|
|
|
|
|
|
Address:
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
HCFMO Threat Management Program |
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
|
|
|
|
|
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Current Budget |
$ |
$ |
$ |
$ |
|
Additional Budget Request |
|
|
Commercial Paper |
$ |
$300,000 |
$300,000 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$300,000 |
$300,000 |
$ |
|
Total Funding Request |
$ |
$300,000 |
$300,000 |
$ |
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
3 |
- |
- |
- |
|
Additional Positions Request |
3 |
- |
- |
- |
|
Total Personnel |
6 |
- |
- |
- |
Anticipated Court Date: 4/10/2025
Anticipated Implementation Date (if different from Court date): 4/19/2025
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Legal funding compliance confirmed by: Paige Abernathy, Assistant County Attorney, 3/12/2025
Department Approval by: Bobby Cato, Finance Officer, Fire Marshal’s Office
OMB CIP Team Approval by: William McGuinness, Director-Capital Projects & Infrastructure, 3/25/2025
Commercial Paper Request (For OMB use only):
Receiving Department: Fire Marshal
Project PeopleSoft ID: TBD
CP Series Description: Commercial Paper Series D-2 can be used for (1) construction of public works, (2) the purchase of automobiles, equipment and machinery, including computers, materials and supplies for the operation of the County’s precincts and departments (3) Professional services, including services provided by engineers, architects, attorneys, auditors, financial advisors, and fiscal agents, in connection with the contractual obligations described in (1) and (2).
Commercial Paper is being requested for the HCFMO Threat Management Program project and is expected to be repaid within the next three fiscal years either through bonds, budgetary means or pay-as-you-go sources.
Note: Commercial Paper is issued in increments of $5,000 and the excess is not available to be spent by the department.
OMB Financial Management contact: Amy Perez, Deputy Executive Director, Office of Management and Budget