Department: County Engineer
Department Head: Milton Rahman, PhD, P.E., PMP, CFM, County Engineer
Regular or Supplemental RCA: Regular RCA
Type of Request: Investment Memo
Investment Memo Type: Final Investment Memo
Project Name: Control Systems Repair and Replacement Countywide
Project ID (if applicable): CTRL_SYSTMS
Vendor Legal Name (if applicable): N/A
MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Achievement (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Managing Entity: County Engineer
Incremental Authorization Requested: $1,640,000
Total Estimated Project Cost: $5,000,000 (FY25-FY29)
Request Summary:
title
Request for approval of a Final Investment Memo for the Control Systems Repair and Replacement Countywide project for an incremental authorization of $1,640,000 for a total FY2025 authorization of $2,940,000.
end
Project Description:
This is a continuous lifecycle management project to identify and address all required upgrades and replacements of Control systems in County facilities that are currently maintained by Building Operations Services (BOS). The control system upgrades will significantly reduce carbon emissions in alignment with the Harris County Climate Action Plan.
Project Scope:
Control Systems Upgrade and Replacement Countywide is a Program within BOS’s Capital Improvement Plan for asset/equipment replacement and major upgrade projects. The detailed scope of work for FY25 is listed in the table below.
There might be changes in the County’s needs that result in minor operational changes for the project throughout the fiscal year, but the overall scope will remain the same, and any additional authorization would go through Commissioners Court approval.
The facilities updated last year were on the Unify BAS system. The facilities currently being updated are on the Automated Logic BAS. We are planning on doing them in groups, as evaluated by retro commissioning agents. It will take several years to do all of them.
Justification:
The County has scheduled upgrades in regard to deferred maintenance of Control Systems that must be addressed to improve facility efficiencies. Failure to upgrade the County's existing facilities will result in more expensive deferred maintenance, as well as potential closure of certain areas. Control Systems must operate at a high level of functionality to ensure a comfortable temperature, and air quality, which is critical to building occupancy and functionality. Well-maintained Control systems are also important because they are linked to energy conservation.
HCED continues to experience the effects of previous years’ inflation regarding materials and labor for construction projects. Although inflation for costs of materials and labor is expected to increase at historical averages in FY2025, the increases from previous years are expected to remain.
Alternatives and Engagement:
Not funding this program would lead to an even greater backlog of deferred maintenance to perform later and, in some cases, could create hazards to life and safety. Delay in project timeline may increase costs due to increased deterioration of infrastructure, potential bid increases, and increase in material and labor costs.
Anticipated Project Expenditures and Timeline:
|
Scope of Work |
FY2025 Estimated Cost |
Estimated Completion |
|
Upgrades of Control Systems for various buildings countywide |
|
5900 Canal Control Systems implementation and instillation |
$250K |
FY2025 |
|
Annex 50 (Juvenile Detention) Control Systems implementation and instillation |
$500K |
FY2025 |
|
Family Law Control Systems implementation and installation |
$300K |
FY2025 |
|
Annex 22 Control Systems implementation and installation |
$150K |
FY2025 |
|
Annex 46 Control Systems implementation and installation |
$300K |
FY2025 |
|
Facilities Indicated by the Retro Commissioning Agent |
$950K |
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Contingency on Projects |
$490K |
|
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Total FY2025 projects |
$2,940K |
|
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Unencumbered current balance |
$(1,300)K |
|
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Total |
$1,640K |
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Alignment with Goal(s):
_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
_ Transportation
_ Flooding
X Environment
X Governance and Customer Service
Previous Court Action:
|
Date |
Agenda Item # |
Action Taken |
|
8/29/2023 |
23.15 |
Request for approval of a Final Investment Memo for the Control Systems Repair and Replacement Countywide project for a total FY23 & FY24 authorization of $1,567,000. |
|
12/19/2023 |
23.23 |
Request for approval of commercial paper funding for the Office of the County Engineer for the Control Systems Repair and Replacement Countywide project in the amount of $1,570,000. |
Address:
Precinct(s): Choose an item.
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Additional Budget Request |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
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Anticipated Court Date: 09/19/2024
Anticipated Implementation Date (if different from Court date):
Legal funding compliance confirmed by: Paige Abernathy, Assistant County Attorney, 7/19/2024
Department Approval by: Rosalie Brockman. Director - Building Resiliency & Sustainability Operations
OMB CIP Team Approval by: Wanwei Tang, Analyst - Capital Projects and Infrastructure, 8/12/24
Commercial Paper Request (For OMB use only):
Receiving Department: Choose an item.
Project PeopleSoft ID:
CP Series Description:
OMB Financial Management contact: