Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: Flood Control District
Secondary Department Head/Elected Official: Tina Petersen
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Amendment
Project ID (if applicable): 230100
Vendor/Entity Legal Name (if applicable): GrantWorks, Inc.
MWBE Contracted Goal (if applicable): 30%
MWBE Current Participation (if applicable): 17.45%
Justification for 0% MWBE Participation Goal: N/A - Goal is not 0% and is listed above
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request that the County Judge execute an amendment to an agreement with GrantWorks, Inc. in the additional amount of $1,000,000 for additional services and additional rate classifications for disaster recovery program management for the Flood Control District for the period of December 19, 2023 – December 18, 2025 (230100), MWBE Contracted Goal: 30%, MWBE Current Participation: 17.45%.
end
Background and Discussion:
Harris County receives federal funding for disaster recovery efforts in the form of CDBG-DR and CDBGMIT from the U.S. Department of Housing and Urban Development (HUD) through the Texas General Land Office (GLO) and other disaster funding from other state and federal agencies, such as but not limited to, the Federal
Emergency Management Agency (FEMA) through the Texas Division of Emergency Management (TDEM), and
the U.S. Department of Agriculture Natural Resources Conservation Service (USDA - NRCS). A Disaster
Recovery Program Manager has assisted Flood Control with activities to successfully oversee federally funded
programs.
For amendments only:
This amendment request is for an increase in the contract amount in order to continue necessary Disaster Recovery Program services per the Agreement dated 12/19/23. We respectfully request an increase of One Million Dollars ($1,000,000.00) which would increase the contract amount to $7,000,000.00. The current contract amount is expected to be expended by August 31 and this additional funding will be sufficient to continue services through the end of the current contract term, December 18, 2025.
Expected Impact:
Flood Control requests award of the three highest ranking firms to provide program planning and
development, program administration and management, and financial services for the development of
disaster recovery activities, programs, and projects funded in whole or in part with CDBG-DR, CDBG-MIT,
FEMA, USACE, USDA, and other state and federal funds in and for Harris County as a result of damages caused
by any federally declared disasters.
Alternative Options:
If amendment agreement is not issued to Grant Works, Inc., Harris County Flood Control District can perhaps get one or the other DRP Vendors to perform the work for the remainder of the calendar year, 12-19-2025.
County Strategic Plan Goal: 2. Connect our community with safe, reliable, equitably distributed, and well-maintained infrastructure.
County Strategic Plan Objective: N/A
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan: N/A
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
12-19-23 |
278 |
Contract Award – Award Approved |
Location: N/A
Address (if applicable):
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
4.a.3 – Engineering Services |
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
Grant |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
$ |
$ |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
$ |
$ |
$ |
|
Grants – Proposed Budget (For Grants Items only) |
|
|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget:
Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request:
Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 9/18/2025
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Disaster Recovery related item
Contact(s) name, title, department: Fedelis Oke Atatah, P.E. Maintenance Engineering Department Project Manager, Flood Control District, Nancy Garcia, HC Purchasing
Attachments (if applicable): Letter, amendment