Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: Housing and Community Development
Secondary Department Head/Elected Official: Thao Costis
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Renewal
Project ID (if applicable): 230318
Vendor/Entity Legal Name (if applicable): Outreach Strategist, LLC
MWBE Contracted Goal (if applicable):
MWBE Current Participation (if applicable):
Justification for 0% MWBE Participation Goal: 0% - Specialized, Technical, or Unique in Nature
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request for approval of a renewal option with Outreach Strategist, LLC for community income surveys and evaluation for mitigation projects for the Housing and Community Development Department and Flood Control District for the period of January 9, 2027 - January 8, 2028, at a cost of $977,450 (230318), Justification for 0% MWBE Participation Goal: 0% - Specialized, Technical, or Unique in Nature.
end
Background and Discussion:
Harris County has been awarded grant funding under the General Land Office's CDBG-Disaster Recovery and CDBG-Mitigation program and is required to submit project applications. The GLO requires applicants under these programs to document and report the beneficiaries of each proposed application activity, regardless of the national objective met by the activity. Beneficiaries must be documented for each activity proposed in an application for CDBG-DR or CDBG-MIT funding. Income surveys may be required to establish beneficiaries for grant applications in the event of a project scope change or addition of a new project to the CDBG-DR or CDBG-MIT programs. This renewal ensures that Flood Control District and Housing and Community Development will continue to have income survey services available to support project grant applications/amendments as needed for the CDBG-DR and CDBG-MIT programs for the upcoming fiscal year.
Expected Impact:
Renewing this contract will ensure that the Flood Control District and Housing and Community Development can continue conducting income surveys in a timely fashion when needed to support project grant applications/amendments.
Alternative Options:
Not renewing this contract could lead to the inability of the Flood Control District and Housing and Community Development to submit grant applications/ amendments for projects in the CDBG-DR and CDBG-MIT programs in the event of project scope changes or new project additions to either program.
County Strategic Plan Goal: 5. Minimize the impact of climate change and disasters.
County Strategic Plan Objective: H: Improve the condition and resilience of County transportation, flood control, and other infrastructure.
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
08/29/2023 |
315 |
Request for approval of a project scheduled for advertisement. |
|
01/09/2024 |
272 |
Approval of an award on the basis of only proposal |
|
12/19/2024 |
21 |
Renewal 1 of 4 |
|
07/10/2025 |
176 |
Request to execute an amendment to an agreement |
|
10/16/2025 |
352 |
Renewal 2 of 4 |
Location:
Address (if applicable): N/A
Precinct(s): Choose an item.
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Fiscal and Personnel Summary |
|
Service Name |
23/0318- Community Income Surveys and Evaluation for Mitigation Projects for Housing and Community Development and Flood Control District |
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|
Current Fiscal Year Cost |
Annual Fiscal Cost |
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|
Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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|
Existing Budget |
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|
|
|
Grant |
$ |
S977,450 |
$977,450 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
$977,450 |
$977,450 |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
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|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
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Total Funding Sources |
$ |
$977,450 |
$977,450 |
$ |
|
Grants - Proposed Budget (For Grants Items only) |
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Labor |
Non-Labor |
Total |
No. of Grant Years |
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Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
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Personnel (Fill out section only if requesting new Position Control Numbers (PCN)s) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
- |
- |
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County Attorney’s Office Legal Review (for Harris County Code Items only) |
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CAO Reviewer Name and Title |
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CAO Review Completion Date |
Click or tap to enter a date. |
Anticipated Court Date: 10/15/2026
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Aidhee Torres, Sr. Contract Manager, Purchasing, Aaron Dunn CDBG Operations Manager, Kevin Garza, Assistant Director Resiliency Planning
Attachments (if applicable): Letter