Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: N/A
Secondary Department Head/Elected Official: N/A
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Amendment
Project ID (if applicable): 200328
Vendor/Entity Legal Name (if applicable): Data Shredding Services of Texas, Inc (assignor); Vital Records Holdings, LLC (assignee)
MWBE Contracted Goal (if applicable): N/A
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: 0% - Non-Divisible
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request for approval of the order permitting the assignment of a contract with Data Shredding Services of Texas, Inc (assignor) to Vital Records Holdings, LLC (assignee) for recycling services and document destruction for Harris County effective September 15, 2025 (200328), Justification for 0% MWBE Participation Goal: 0% - Non-Divisible.
end
Background and Discussion:
Whereas, on March 30, 2021, Harris County entered into an Agreement with Data Shredding Services of Texas, Inc. for recycling and document destruction services under Request for Proposals Job No. 20/0328; and Whereas, Vital Records Holdings, LLC has acquired Data Shredding Services of Texas, Inc.
Expected Impact:
N/A
Alternative Options:
N/A
County Strategic Plan Goal: Choose an item.
County Strategic Plan Objective: Choose an item.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
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11/10/2020 |
21 d.1.e |
Request for approval of projects scheduled for advertisement |
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3/20/2021 |
289 |
Award |
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3/22/2022 |
186 |
Renewal 1 of 4 |
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1/10/2023 |
204 |
Renewal 2 of 4 |
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2/27/2024 |
307 |
Renewal 3 of 4 |
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3/7/2025 |
385 |
Renewal 4 of 4 |
Location:
Address (if applicable):
Precinct(s): Choose an item.
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Fiscal and Personnel Summary |
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Service Name |
Recycling Services and Document Destruction for Harris County |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
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Recurring Expenses |
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Funding Sources |
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Existing Budget |
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$ |
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$ |
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$ |
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$ |
$ |
$ |
$ |
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Total Existing Budget |
$ |
$ |
$ |
$ |
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Additional Budget Request (Requires Fiscal Review Request Form) |
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Choose an item. |
$ |
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$ |
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Choose an item. |
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Total Additional Budget Request |
$ |
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Total Funding Sources |
$ |
$ |
$ |
$ |
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Grants - Proposed Budget (For Grants Items only) |
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Labor |
Non-Labor |
Total |
No. of Grant Years |
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Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
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Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
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Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
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Personnel (Fill out section only if requesting new Position Control Numbers (PCN)s) |
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Current Position Count for Service |
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Additional Positions Request |
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Total Personnel |
- |
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- |
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County Attorney’s Office Legal Review (for Harris County Code Items only) |
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CAO Reviewer Name and Title |
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CAO Review Completion Date |
Click or tap to enter a date. |
Anticipated Court Date: 1/8/2026
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Jose Camacho (Contract Manager - Purchasing)
Attachments (if applicable): Letter