Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: Purchasing
Secondary Department Head/Elected Official: Kimberly J. Williams, JD
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Award
Project ID (if applicable): 250219
Vendor/Entity Legal Name (if applicable): Blazestack,Inc
MWBE Contracted Goal (if applicable): N/A
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: 0% - Non-Divisible
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
title
Request for approval of an award on the basis of best proposal meeting requirements and that the County Judge execute an agreement with Blazestack, Inc. for Fire Investigation Case Management System for the Fire Marshal's Office for the period of March 19, 2026 - March 18, 2027 with three (3) one-year renewal options (250219), Justification for 0% MWBE Participation Goal: 0% - Non-Divisible.
end
Background and Discussion:
The Harris County Fire Marshal’s Office conducts fire and arson investigations that require detailed documentation, evidence tracking, and comprehensive reporting. Currently, investigative information and case documentation are managed through multiple systems and manual processes, which can limit efficiency, consistency, and long-term data accessibility. Implementing a Fire Investigation Case Management System will provide a centralized, secure platform for investigators to document incidents, manage digital evidence, generate standardized reports, and maintain compliance with CJIS security requirements. A cloud-based solution will also eliminate the need for departmental IT infrastructure while ensuring reliable access to case data and investigative records.
Expected Impact:
Implementation of a Fire Investigation Case Management System will improve investigative efficiency, strengthen documentation consistency, and enhance evidence management capabilities. Investigators will have access to integrated tools for incident reporting, media management, automated report generation, and data analytics, allowing for more accurate and timely case documentation. The system will also improve information sharing and operational coordination while ensuring compliance with CJIS security standards and modern data protection requirements.
Alternative Options:
No other cost-effective option provides the same level of integrated case management, investigative functionality, and CJIS-compliant security as a dedicated fire investigation case management system.
County Strategic Plan Goal: N/A
County Strategic Plan Objective: N/A
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
10/16/25 |
395 |
Advertisement |
|
|
|
|
Location: N/A
Address (if applicable): Multiple
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
Fire Investigation Case Management System |
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
$ |
$ |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
$ |
$ |
$ |
|
Grants - Proposed Budget (For Grants Items only) |
|
|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
|
Personnel (Fill out section only if requesting new Position Control Numbers (PCN)s) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
|
County Attorney’s Office Legal Review (for Harris County Code Items only) |
|
CAO Reviewer Name and Title |
|
CAO Review Completion Date |
Click or tap to enter a date. |
Anticipated Court Date: 3/19/2026
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Bobby Cato, Finance Officer, Fire Marshal’s Office; Jeremy Woodard, Senior Sourcing Manager, Purchasing
Attachments (if applicable): Letter, Agreement