Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: County Clerk
Secondary Department Head/Elected Official: Teneshia Hudspeth
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Amendment
Project ID (if applicable): 190205
Vendor/Entity Legal Name (if applicable): GovOS, Inc.
MWBE Contracted Goal (if applicable): 0%
MWBE Current Participation (if applicable): 0%
Justification for 0% MWBE Participation Goal: 0% - Non-Divisible
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request that the County Judge execute an amendment to an agreement with GovOS, Inc. in the additional amount of $480,000 for additional services for integrated land and personal records management system for the County Clerk's Office through the extended period ending December 16, 2026 (190205), Justification for 0% MWBE Participation Goal: 0% - Non-Divisible.
end
Background and Discussion:
Additional funding is requested for the month-to-month cost for the Land Records Document Fee Management System that the Harris County Clerk’s Office uses. The funding that will be used is a County Clerk Special Revenue fund.
Request that the County Judge execute an amendment to an agreement with Neumo, previously GovOs, Inc. in the additional amount of $480,000 for integrated land and personal records management system for the County Clerk's Office for the extended period of December 17, 2025 - December 16, 2026 (190205), Justification for 0% MWBE Participation Goal: 0% - Non-Divisible.
Expected Impact:
This will allow continued and uninterrupted service of the Land Records Document Fee Management System for the Harris County Clerk’s Office, until the rebid of this contract is solicited, a vendor is selected and implementation is complete.
Alternative Options:
N/A
County Strategic Plan Goal: N/A
County Strategic Plan Objective: N/A
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
12/17/2019 |
23.d.13.p |
Award |
|
12/17/2020 |
23.d.14.g |
Renewal No. 1 |
|
12/14/2021 |
231 |
Renewal No. 2 |
|
11/15/2022 |
257 |
Renewal No. 3 |
|
12/19/2023 |
253 |
Renewal No. 4 |
|
12/19/2023 |
310 |
Order of Assignment |
|
12/10/2024 |
366 |
Amendment No.1 |
|
3/05/2025 |
70 |
Amendment No. 2 |
Location:
Address (if applicable): 201 Caroline St., Houston, TX 77002
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
Land Records Document Fee Management System |
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources - 2186 |
|
|
Existing Budget |
|
|
|
|
|
Other |
$ |
$480,000 |
$480,000 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
$480,000 |
$480,000 |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
$480,000 |
$480,000 |
$ |
|
Grants - Proposed Budget (For Grants Items only) |
|
|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
|
Personnel (Fill out section only if requesting new Position Control Numbers (PCN)s) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
|
County Attorney’s Office Legal Review (for Harris County Code Items only) |
|
CAO Reviewer Name and Title |
|
CAO Review Completion Date |
Click or tap to enter a date. |
Anticipated Court Date: 1/8/2026
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Jason Knight (Director of Special Projects & Purchasing - County Clerk); Jose Camacho (Contract Manager - Purchasing)
Attachments (if applicable): Letter, Amendment